Entry-Level Administrative Assistant - Flexible Remote Growth

Green Home Solutions Company; West Des Moines (IA); Hybrid; USD 34,000 - 46,000; Full time

Benefits offered by this job

Opportunity for advancement

Training & development

Bonus based on performance

Employee discounts

Job summary

Green Home Solutions Company is seeking an Administrative Assistant to support daily operations, manage phone calls, coordinate inspections, and handle email correspondence. The role emphasizes organization, communication, and growth within a collaborative team.

The ideal candidate is detail-oriented, professional, and eager to develop skills in scheduling, project coordination, and basic accounting functions.

Qualifications

• Experience with standard office software and email workflows.
• Strong verbal and written communication skills.
• Ability to manage multiple schedules and prioritize effectively.
• Detail-oriented with a professional demeanor.

Responsibilities

• Answer and direct inbound phone calls in a professional manner.
• Respond to inquiries by phone and email from customers, vendors, and internal teams.
• Coordinate and manage email communications, scheduling confirmations, and follow-ups.
• Maintain organized records, files, schedules, and documentation.
• Support leadership with administrative tasks, reporting, and day-to-day coordination.
• Schedule inspections, remediation appointments, and project-related visits.
• Track upcoming inspections, active jobs, and project timelines.
• Communicate schedule changes promptly and professionally.
• Assist in keeping projects organized from initial contact through completion.

Skills

Phone communication

Written communication

Organizational skills

Time management

Attention to detail

Customer service mindset

Tools

Microsoft Excel

Microsoft Word

Email platforms

Calendar software

Project management tools

Job description

Green Home Solutions Company is seeking an Administrative Assistant to support daily operations, manage phone calls, coordinate inspections, and handle email correspondence. The role emphasizes organization, communication, and growth within a collaborative team.

The ideal candidate is detail-oriented, professional, and eager to develop skills in scheduling, project coordination, and basic accounting functions.