Entry-Level Administrative Assistant

Atrium Staffing; New York (NY); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing is seeking an Entry-Level Administrative Assistant in New York to support the growing furniture repair and refinishing client. The role provides basic administrative and operational support, ideal for someone early in their career who is organized, dependable, discreet, and able to work independently in a fast-paced environment.

Prior experience is a plus but not required. Training will cover quotes processing, vendor coordination, document management, and client communications

Qualifications

• Strong multitasking and organizational skills.
• High level of discretion and ability to handle confidential information.
• Willingness to learn and the ability to work independently while managing time effectively.

Responsibilities

• Communicate with clients regarding quote requests.
• Prepare pickup and delivery work order tickets.
• Obtain pricing from vendors.
• Research pricing, availability, and delivery timelines for fabrics and hardware.
• Source fabrics and request samples for projects.
• Ensure Certificates of Insurance are current for all client locations through email communication.
• Assist with answering phones during periods of high call volume.
• Prepare and send quotes.
• Respond to client inquiries regarding project status.
• Complete vendor forms and loading dock forms.
• Monitor and respond to emails.
• Handle paperwork and maintain organized folders and files.
• Distribute paperwork internally as needed.

Skills

Multitasking

Discretion

Willingness to learn

Job description

Client Overview:

Our client is a small furniture repair and refinishing company operating with a three-person office, specializing in providing quality craftsmanship and customer service. They are currently looking to add an Entry-Level Administrative Assistant to their team.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Entry-Level Administrative Assistant will provide basic administrative and operational support. This role is ideal for someone early in their career who is eager to learn. Prior experience is a plus but not required, provided the candidate is organized, dependable, discreet, and able to work independently in a fast-paced environment. This position supports the current administrative lead in managing an increased workload.

Responsibilities of the Entry-Level Administrative Assistant:

• Communicate with clients regarding quote requests.
• Prepare pickup and delivery work order tickets.
• Obtain pricing from vendors.
• Research pricing, availability, and delivery timelines for fabrics and hardware.
• Source fabrics and request samples for projects.
• Ensure Certificates of Insurance are current for all client locations through email communication.
• Assist with answering phones during periods of high call volume.
• Prepare and send quotes.
• Respond to client inquiries regarding project status.
• Complete vendor forms and loading dock forms.
• Monitor and respond to emails.
• Handle paperwork and maintain organized folders and files.
• Distribute paperwork internally as needed.

Required Experience/Skills for the Entry-Level Administrative Assistant:

• Strong multitasking and organizational skills.
• High level of discretion and ability to handle confidential information.
• Willingness to learn and the ability to work independently while managing time effectively.

Preferred Experience/Skills for the Entry-Level Administrative Assistant:

• Junior or entry-level administrative experience is preferred.
• Eagerness to learn and adapt.
• Ability to prioritize tasks in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Comfortable handling administrative details and shifting priorities.
• Prior experience is a plus but not required.

Education Requirements:

• No specific education requirements for this role.

Benefits:

• Atrium Care Package available upon eligibility, including healthcare plans, discount programs, and paid time off.

Job Wrapping ID: #LI-AJ3