Entry-level Administrative Assistant

VIR Properties; Houston (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Structured training

Clear career progression

Collaborative culture

Exposure to marketing operations

Growth opportunities

Job summary

VIR Properties is seeking an entry-level Administrative Assistant to support daily administrative operations in a fast-paced marketing environment in Houston, TX. You will help organize documentation, coordinate internal activities, and assist marketing and operations teams to keep processes running smoothly.

Ideal candidates are detail-oriented, well-organized, and eager to start a career in administration.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and ability to manage multiple tasks.
• Positive, proactive, and reliable attitude.
• Ability to work effectively in a fast-paced team environment.

Responsibilities

• Provide administrative support to marketing and operations teams
• Maintain organised records, files, and internal documentation
• Assist with scheduling meetings and coordinating calendars
• Support preparation of reports, presentations, and internal materials
• Perform data entry and maintain accurate internal databases
• Assist with project coordination and campaign-related administrative tasks
• Support internal communication between departments
• Help maintain efficient workflows and organised office processes

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Team collaboration

Job description

As an Entry-level Administrative Assistant , you will support the day-to-day administrative operations of the business. You will assist with organising documentation, coordinating internal activities, and supporting the marketing and operations teams to ensure processes run smoothly. This role is ideal for a detail-oriented and organised individual looking to start their career in administration within a fast-paced marketing environment.

Key Responsibilities

• Provide administrative support to marketing and operations teams
• Maintain organised records, files, and internal documentation
• Assist with scheduling meetings and coordinating calendars
• Support preparation of reports, presentations, and internal materials
• Perform data entry and maintain accurate internal databases
• Assist with project coordination and campaign-related administrative tasks
• Support internal communication between departments
• Help maintain efficient workflows and organised office processes

What We’re Looking For

• Strong organisational and time-management skills
• Excellent communication and interpersonal abilities
• High attention to detail and ability to manage multiple tasks
• Positive, proactive, and reliable attitude
• Ability to work effectively in a fast-paced team environment

What We Offer

• Structured training and professional development
• Clear progression opportunities within operations or management roles
• Supportive and collaborative team culture
• Exposure to marketing operations and campaign coordination
• Opportunities for professional and personal growth