Administrative assistant

Jaeger Lumber; Union (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Jaeger Lumber in Union, New Jersey, is seeking a highly organized administrative assistant to join our office team and help maintain efficient operations. The role focuses on supporting daily tasks, coordinating meetings, handling correspondence, and preparing documents to keep projects on track.

You will also assist with basic bookkeeping and ensure the office runs smoothly in a fast-paced environment. The position offers a collaborative environment within a historic lumber company, with

Qualifications

• Experience in an administrative role or similar position.
• Excellent verbal and written communication skills.
• Strong organisational skills and detail orientation.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and in a team.
• Basic bookkeeping knowledge is a plus.
• Experience in a fast-paced environment preferred.
• Familiarity with office management procedures.
• Ability to prioritise tasks effectively.

Responsibilities

• Manage daily administrative tasks to support the team's operations.
• Assist with scheduling meetings and maintaining calendars.
• Handle correspondence, including emails and phone calls, with professionalism.
• Prepare and organise documents and reports as needed.
• Maintain office supplies and ensure the office environment is welcoming and functional.
• Support the finance department with invoicing and basic bookkeeping tasks.

Skills

Administrative experience

Communication skills

Organizational skills

MS Office proficiency

Teamwork

Basic bookkeeping

Fast-paced environment

Office management procedures

Task prioritisation

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

OverviewWe are seeking a highly organised and detail-oriented individual to join our team in a key support capacity. The successful candidate will play an essential role in ensuring the smooth operation of our office and contribute to the overall efficiency of the business.

Key Responsibilities

• Manage daily administrative tasks to support the team's operations.
• Assist with scheduling meetings and maintaining calendars.
• Handle correspondence, including emails and phone calls, with professionalism.
• Prepare and organise documents and reports as needed.
• Maintain office supplies and ensure the office environment is welcoming and functional.
• Support the finance department with invoicing and basic bookkeeping tasks.

Requirements

• Proven experience in an administrative role or similar position.
• Excellent verbal and written communication skills.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Knowledge of basic bookkeeping is an advantage.
• Nice to haveExperience in a fast-paced environment.
• Familiarity with office management procedures.
• Ability to prioritise tasks effectively.