Enrollment & Student Records Specialist

Sylvania; Clinton Charter Township (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Sylvania District is seeking a detail-oriented administrative aide to support student enrollment, data input, and records management. You will handle FERPA-compliant processes, maintain SIS entries in PowerSchool, and assist with MCIR and Schools of Choice applications.

The role requires strong organizational skills, accuracy in data handling, and the ability to manage confidential information in a fast-paced school environment.

Qualifications

• High school diploma or equivalent required.
• Typing speed 45 wpm or faster required.
• Advanced computer skills including word processing, spreadsheets, and data management.
• Accounting or bookkeeping experience preferred for recordkeeping.

Responsibilities

• Performs general office procedures such as e-mail, voice mail, distributing the mail, filing, answering the phone and copying materials.
• Enrolls new students to the District and completes related data input.
• Assists with count day information as needed.
• Handle all student records in accordance with FERPA and other privacy laws.
• Creates CA60 files for new enrollments.
• Supports buildings with updating and maintaining student information in SIS.
• Supports buildings with MCIR (Michigan Care Improvement Registry).
• Manages Schools of Choice applications, including In-District Transfers and employee non-resident requests.
• Codes student records accurately in PowerSchool, including pupil accounting information.
• Addresses residency-related issues, including processing residential affidavits, release requests, and handling student move-out situations.
• Maintains confidentiality of student records in FERPA compliance.
• Files, organizes, and manages program-specific paperwork and digital files.

Skills

Typing 45 wpm

Data input

Advanced computer skills

Accounting/bookkeeping

Education

High school diploma or equivalent

Typing speed 45 wpm

Advanced computer skills

Accounting/bookkeeping

Job description

Sylvania District is seeking a detail-oriented administrative aide to support student enrollment, data input, and records management. You will handle FERPA-compliant processes, maintain SIS entries in PowerSchool, and assist with MCIR and Schools of Choice applications.

The role requires strong organizational skills, accuracy in data handling, and the ability to manage confidential information in a fast-paced school environment.