Enrollment & Front Desk Administrative Assistant

Jordan Family Learning Center; Philadelphia (Philadelphia County); On-site; USD 22,000 - 28,000; Part time

Job summary

Jordan Family Learning Center is seeking an Administrative Assistant to support enrollment, scheduling, and family communications. You will protect confidential records and assist with daily center operations.

Responsibilities include coordinating tours, processing enrollment paperwork, greeting families, and following security procedures. Prior office or nonprofit admin experience is preferred; Procare experience is a plus. Hours vary with leadership.

Qualifications

• Strong organization, discretion, and professional written/verbal communication.
• Comfortable with email, calendars, and office tools; Procare or similar a plus.
• Able to follow handbook confidentiality and records rules.
• Clearances as required for the level of child-contact in the role.
• Reliable schedule; customer-service mindset with families.
• Prior office, school, or nonprofit admin experience preferred.

Responsibilities

• Support parent communication, tours, calendars, and scheduling workflows
• Help with enrollment paperwork and record filing under leadership direction
• Protect confidentiality of children, families, and staff
• Assist with staff files, billing-related workflows, and timely escalation to leadership
• Greet families and visitors professionally; follow release / security procedures as trained
• Use only approved systems; follow phone, photo, and social media rules

Skills

Strong organization

Discretion

Written/verbal communication

Tools

Procare or similar

Job description

Jordan Family Learning Center is seeking an Administrative Assistant to support enrollment, scheduling, and family communications. You will protect confidential records and assist with daily center operations.

Responsibilities include coordinating tours, processing enrollment paperwork, greeting families, and following security procedures. Prior office or nonprofit admin experience is preferred; Procare experience is a plus. Hours vary with leadership.