Administrative Assistant

Jordan Family Learning Center; Philadelphia (Philadelphia County); On-site; USD 22,000 - 28,000; Part time

Job summary

Jordan Family Learning Center is seeking an Administrative Assistant to support enrollment, scheduling, and family communications. You will protect confidential records and assist with daily center operations.

Responsibilities include coordinating tours, processing enrollment paperwork, greeting families, and following security procedures. Prior office or nonprofit admin experience is preferred; Procare experience is a plus. Hours vary with leadership.

Qualifications

• Strong organization, discretion, and professional written/verbal communication.
• Comfortable with email, calendars, and office tools; Procare or similar a plus.
• Able to follow handbook confidentiality and records rules.
• Clearances as required for the level of child-contact in the role.
• Reliable schedule; customer-service mindset with families.
• Prior office, school, or nonprofit admin experience preferred.

Responsibilities

• Support parent communication, tours, calendars, and scheduling workflows
• Help with enrollment paperwork and record filing under leadership direction
• Protect confidentiality of children, families, and staff
• Assist with staff files, billing-related workflows, and timely escalation to leadership
• Greet families and visitors professionally; follow release / security procedures as trained
• Use only approved systems; follow phone, photo, and social media rules

Skills

Strong organization

Discretion

Written/verbal communication

Tools

Procare or similar

Job description

About JFLC

Jordan Family Learning Center’s office keeps enrollment, schedules, and family communication moving so classrooms can stay focused on children.

Role

Administrative Assistant (admin / office / enrollment support). You protect confidential records and support day-to-day center operations.

What you will do

• Support parent communication, tours, calendars, and scheduling workflows
• Help with enrollment paperwork and record filing under leadership direction
• Protect confidentiality of children, families, and staff
• Assist with staff files, billing-related workflows, and timely escalation to leadership
• Greet families and visitors professionally; follow release / security procedures as trained
• Use only approved systems; follow phone, photo, and social media rules

Requirements

• Strong organization, discretion, and professional written/verbal communication
• Comfortable with email, calendars, and office tools; Procare or similar a plus
• Able to follow handbook confidentiality and records rules
• Clearances as required for the level of child-contact in the role
• Reliable schedule; customer-service mindset with families
• Prior office, school, or nonprofit admin experience preferred

Schedule

Hours set with leadership (may include front-desk coverage during operating hours). Always-hiring for the right fit.

Compensation

$16–20 per hour.

Clearances and onboarding (Staff Handbook v2.0)

Staff may not begin or continue child-care duties without required records for the role. Pennsylvania child-care background requirements may include Childcare Employee Listing, FBI fingerprinting, National Sex Offender Registry check, Pennsylvania Child Abuse History Certification, Pennsylvania State Police criminal history, and out-of-state checks when applicable. Clearances generally renew every 60 months or sooner when required. A provisionally hired person, when allowed by law, may not be alone with children and must stay in the immediate vicinity of a permanently qualified staff person until clearances are complete. Health assessment / TB screening, handbook acknowledgment, orientation, and role training are required as assigned. Mandated reporter duties apply.

JFLC is an equal opportunity employer. We hire without regard to race, color, religion, sex, national origin, age, disability, or other protected status.