Administrative Coordinator

The Learning Experience - Sanford, FL; Sanford (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Advancement opportunities

Paid time off

Training & development

Company events

Competitive pay

Employee discounts

Tuition assistance

Job summary

The Learning Experience - Sanford, FL is seeking an Administrative Coordinator to support daily center operations and create a welcoming environment for children and families.

You will provide administrative support to the Center Director, maintain records, assist with payroll and timekeeping, coordinate staffing, and handle family communications. The role emphasizes organization, customer service, and teamwork in a fast-paced childcare setting.

Qualifications

• DCF 45 Hours required.
• Previous childcare administrative experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Friendly, professional, and customer-service-oriented personality.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable using computers, email, scheduling systems, and Microsoft Office.

Responsibilities

• Provide administrative support to the Center Director and leadership team.
• Maintain accurate employee and family records in center systems.
• Assist with payroll preparation and review employee timekeeping for accuracy.
• Support scheduling and help ensure staffing information is organized and up to date.
• Manage office supplies, center inventory, and administrative materials.
• Assist with vendor communication, maintenance requests, and facility-related needs.
• Support billing, account receivables, and family account inquiries.
• Assist with registration and enrollment paperwork.
• Help coordinate staff meetings, trainings, and center events.
• Support communication between the leadership team, teachers, and families.
• Answer phone calls, emails, and general inquiries in a timely manner.
• Assist prospective families by providing information and scheduling tours.
• Follow up with prospective families and support the enrollment process.
• Maintain accurate information in the lead tracking portal.
• Assist with family communications, including newsletters, announcements, reminders, and billing communications.
• Support center events, family engagement activities, and special programs.
• Assist with local marketing and community outreach activities as needed.
• Support social media and other family engagement initiatives.

Skills

Organizational skills

Time management

Communication

Customer service

Education

DCF 45 Hours

Tools

Microsoft Office

Scheduling systems

Email tools

Job description

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development
• Company parties
• Competitive salary
• Employee discounts
• Tuition assistance

The Administrative Coordinator at The Learning Experience plays an important role in supporting the daily operations of the center. This position is ideal for a highly organized, friendly, and detail-oriented professional who enjoys working with families, supporting staff, and helping create a welcoming and positive environment for children and employees.

Role Responsibilities

ADMINISTRATIVE & CENTER OPERATIONS

• Provide administrative support to the Center Director and leadership team.
• Maintain accurate employee and family records in center systems.
• Assist with payroll preparation and review employee timekeeping for accuracy.
• Support scheduling and help ensure staffing information is organized and up to date.
• Manage office supplies, center inventory, and administrative materials.
• Assist with vendor communication, maintenance requests, and facility-related needs.
• Support billing, account receivables, and family account inquiries.
• Assist with registration and enrollment paperwork.
• Help coordinate staff meetings, trainings, and center events.
• Support communication between the leadership team, teachers, and families.

FAMILY & CUSTOMER ENGAGEMENT

• Answer phone calls, emails, and general inquiries in a timely and friendly manner.
• Assist prospective families by providing information and scheduling tours.
• Follow up with prospective families and support the enrollment process.
• Maintain accurate information in the lead tracking portal.
• Assist with family communications, including newsletters, announcements, reminders, and billing communications.
• Support center events, family engagement activities, and special programs.
• Assist with local marketing and community outreach activities as needed.
• Support social media and other family engagement initiatives.

Qualifications

• DCF 45 Hours
• Previous childcare administrative experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Friendly, professional, and customer-service-oriented personality.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable using computers, email, scheduling systems, and Microsoft Office.

The ideal candidate is dependable, organized, welcoming, and passionate about supporting children, families, and staff. If you enjoy working in a fast-paced environment and being an important part of a successful childcare center, we would love to hear from you!