Administrative Coordinator

The Learning Experience #244; Sanford (FL); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Opportunity for advancement

Paid time off

Training & development

Company parties

Competitive salary

Employee discounts

Tuition assistance

Job summary

The Learning Experience #244 is seeking an Administrative Coordinator to support daily operations at the Sanford, FL center. The role focuses on handling administrative duties for a welcoming environment for children and families, with emphasis on accuracy and friendly service.

Responsibilities include clerical tasks, payroll support, records management, scheduling, and family communications. Ideal candidates are organized, detail-oriented, and capable of handling multiple priorities in a busy

Qualifications

• DCF 45 Hours required.
• Prior childcare administrative experience is preferred.
• Strong organizational and time-management skills are essential.
• Excellent verbal and written communication skills are required.
• Friendly, professional, customer-service-oriented demeanor is essential.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with computers, email, scheduling systems, and Microsoft Office.

Responsibilities

• Provide administrative support to the Center Director and leadership team.
• Maintain accurate employee and family records in center systems.
• Assist with payroll preparation and review employee timekeeping for accuracy.
• Support scheduling and help ensure staffing information is organized and up to date.
• Manage office supplies, center inventory, and administrative materials.
• Assist with vendor communication, maintenance requests, and facility-related needs.
• Support billing, account receivables, and family account inquiries.
• Assist with registration and enrollment paperwork.
• Help coordinate staff meetings, trainings, and center events.
• Support communication between the leadership team, teachers, and families.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Customer service

Multitasking

Microsoft Office

Education

DCF 45 Hours

Tools

Scheduling systems

Email

Job description

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development
• Company parties
• Competitive salary
• Employee discounts
• Tuition assistance

The Administrative Coordinator at The Learning Experience plays an important role in supporting the daily operations of the center. This position is ideal for a highly organized, friendly, and detail-oriented professional who enjoys working with families, supporting staff, and helping create a welcoming and positive environment for children and employees.

Role Responsibilities

ADMINISTRATIVE & CENTER OPERATIONS

• Provide administrative support to the Center Director and leadership team.
• Maintain accurate employee and family records in center systems.
• Assist with payroll preparation and review employee timekeeping for accuracy.
• Support scheduling and help ensure staffing information is organized and up to date.
• Manage office supplies, center inventory, and administrative materials.
• Assist with vendor communication, maintenance requests, and facility-related needs.
• Support billing, account receivables, and family account inquiries.
• Assist with registration and enrollment paperwork.
• Help coordinate staff meetings, trainings, and center events.
• Support communication between the leadership team, teachers, and families.

FAMILY & CUSTOMER ENGAGEMENT

• Answer phone calls, emails, and general inquiries in a timely and friendly manner.
• Assist prospective families by providing information and scheduling tours.
• Follow up with prospective families and support the enrollment process.
• Maintain accurate information in the lead tracking portal.
• Assist with family communications, including newsletters, announcements, reminders, and billing communications.
• Support center events, family engagement activities, and special programs.
• Assist with local marketing and community outreach activities as needed.
• Support social media and other family engagement initiatives.

Qualifications

• DCF 45 Hours
• Previous childcare administrative experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Friendly, professional, and customer-service-oriented personality.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable using computers, email, scheduling systems, and Microsoft Office.

The ideal candidate is dependable, organized, welcoming, and passionate about supporting children, families, and staff. If you enjoy working in a fast-paced environment and being an important part of a successful childcare center, we would love to hear from you!