Engineering & Project Services Coordinator: Office & Projects

ADM; Decatur (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

ADM is seeking a highly organized Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. This role handles project systems administration, timesheet and purchasing coordination, contractor administration, and enabling an effective and productive office environment on the 6th floor at ADM’s NAHQ facility.

Responsibilities include maintaining Ajera project data, processing invoices and timesheets, coordinating Fieldglass and Coupa

Qualifications

• Requires an associate or bachelor’s degree in Business Administration, Accounting, or related field, or 5+ years in administrative support or project coordination.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.
• Strong organizational, coordination, and multitasking skills; excellent written and verbal communication.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Maintain and update project information in Ajera; generate monthly invoices and reports.
• Review, validate, and process Ajera timesheets and route for supervisor approval.
• Ensure invoices, timesheets, and purchase transactions follow policies and workflows.
• Coordinate contractor timesheets in Fieldglass per workflows.
• Process invoices and create purchase orders in Coupa; no spend authority.
• Interface with accounting for reconciliation and reporting.
• Order office and safety supplies; maintain copiers and plotters.
• Assist with seating assignments and workspace organization.

Education

Associate or Bachelor’s degree in Business Administration or Accounting

Tools

Ajera

Coupa

Fieldglass

Microsoft Office

Job description

ADM is seeking a highly organized Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. This role handles project systems administration, timesheet and purchasing coordination, contractor administration, and enabling an effective and productive office environment on the 6th floor at ADM’s NAHQ facility.

Responsibilities include maintaining Ajera project data, processing invoices and timesheets, coordinating Fieldglass and Coupa