Engineering & Project Services Coordinator — Admin & Ops Specialist

Illinois Ag; Decatur, Northern (IL, KY); Hybrid; USD 60,000 - 82,000; Full time

Job summary

ADM is seeking an organized Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. You will manage project information in Ajera, process timesheets, and coordinate purchases and contractor workflows.

This is a permanent, full-time, non-exempt role located on site in Decatur, IL. You will work with accounting, facilities, and project teams to ensure smooth operations and accurate financial processing.

Qualifications

• Associate's or Bachelor's degree in a related field OR 5+ years administrative/support experience.
• Strong ability to manage multiple priorities with accuracy and attention to detail.
• Excellent written and verbal communication; able to work independently and in fast-paced environments.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Maintain and update project information in Ajera for Engineering Services and NA Projects.
• Process timesheets and route for supervisor approval.
• Ensure invoices, timesheets, and purchases comply with policies and workflows.
• Coordinate contractor timesheets in Fieldglass and process invoices in Coupa; no spend approvals.
• Interface with accounting for reconciliation and reporting.
• Provide Office & Facilities support (supplies, copiers, seating, workspace organization).

Skills

Office suite

Multitasking

Communication

Independent work

Education

Associate's or Bachelor's degree or 5+ years experience

Tools

Ajera

Coupa

Fieldglass

Job description

ADM is seeking an organized Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. You will manage project information in Ajera, process timesheets, and coordinate purchases and contractor workflows.

This is a permanent, full-time, non-exempt role located on site in Decatur, IL. You will work with accounting, facilities, and project teams to ensure smooth operations and accurate financial processing.