Project Coordinator: Meetings, Bids & Onboarding

Acco Engineered Systems; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Acco Engineered Systems is seeking a Project Coordinator to provide administrative and project support for the assigned group and act as the primary contact for internal and external customers on administrative and informational matters.

The role includes marketing and administrative support to Sales and Project Managers, onboarding new hires, bid support, and coordinating meetings, reports, and lead generation activities across regional offices.

Qualifications

• High School Diploma or equivalent required.
• Associate degree or higher preferred.
• 2+ years’ experience with MS Office (Word, Excel, PowerPoint) and MS Project.
• 1+ years’ experience with desktop publishing software (InDesign, Acrobat, Bluebeam, Photoshop, Illustrator).
• Strong interpersonal, verbal and written communication, and time-management skills.
• Experience in construction or service business is a plus.

Responsibilities

• Plan, organize and execute meetings for department leadership, sales managers, salespeople, and vendors.
• Take and distribute meeting minutes and email recaps with action items.
• Assist with onboarding new hires and coordinating first-day activities.
• Provide bid support: pre-bid notifications, statements/packages, and RFPs.
• Generate and print accounting reports for Sales and Project Managers.
• Monitor lead generation sites for bid opportunities.

Skills

MS Office

MS Word

MS Excel

PowerPoint

MS Project

Adobe InDesign

Adobe Acrobat

Bluebeam

Photoshop

Illustrator

Interpersonal skills

Verbal and written communication

Organizational skills

Education

High School Diploma or equivalent

Associate degree or higher

Tools

MS Project

Desktop publishing software

Adobe Creative Cloud

Job description

Acco Engineered Systems is seeking a Project Coordinator to provide administrative and project support for the assigned group and act as the primary contact for internal and external customers on administrative and informational matters.

The role includes marketing and administrative support to Sales and Project Managers, onboarding new hires, bid support, and coordinating meetings, reports, and lead generation activities across regional offices.