Engineering & Project Services Coordinator - Decatur, IL

Illinois Ag; Decatur, Northern (IL, KY); Hybrid; USD 60,000 - 82,000; Full time

Job summary

ADM is seeking an organized Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. You will manage project information in Ajera, process timesheets, and coordinate purchases and contractor workflows.

This is a permanent, full-time, non-exempt role located on site in Decatur, IL. You will work with accounting, facilities, and project teams to ensure smooth operations and accurate financial processing.

Qualifications

• Associate's or Bachelor's degree in a related field OR 5+ years administrative/support experience.
• Strong ability to manage multiple priorities with accuracy and attention to detail.
• Excellent written and verbal communication; able to work independently and in fast-paced environments.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Maintain and update project information in Ajera for Engineering Services and NA Projects.
• Process timesheets and route for supervisor approval.
• Ensure invoices, timesheets, and purchases comply with policies and workflows.
• Coordinate contractor timesheets in Fieldglass and process invoices in Coupa; no spend approvals.
• Interface with accounting for reconciliation and reporting.
• Provide Office & Facilities support (supplies, copiers, seating, workspace organization).

Skills

Office suite

Multitasking

Communication

Independent work

Education

Associate's or Bachelor's degree or 5+ years experience

Tools

Ajera

Coupa

Fieldglass

Job description

Job Description

Engineering & Project Services Coordinator - Decatur, IL

This is a permanent, full-time, non-exempt level position.

Job Summary

ADM is seeking a highly organized and detail-oriented Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. This role is responsible for project systems administration, timesheet and purchasing coordination, contractor administration, and enabling an effective and productive office environment on the 6th floor at ADM's NAHQ facility. This role is a coordination and processing function and does not carry financial approval authority.

Key Responsibilities

• Financial & Project Systems Administration: Maintain and update project information in Ajera project accounting software for the Engineering Services and North America Projects groups; generate monthly invoices and reports.
• Review, validate, and process Ajera timesheets, and route employee timesheets for appropriate supervisory approval.
• Ensure submitted invoices, timesheets, and purchase transactions comply with established company policies and approval workflows.
• Coordinate and process contractor timesheets in Fieldglass workforce management software in accordance with established approval workflows.
• Process invoices in Coupa spend management software; create and receive purchase orders for Engineering Services and Capital Project contractors; processing only - no spend approval authority.
• Interface with accounting for reconciliation and financial reporting.
• Office & Facilities Support
  • Order office and safety supplies as needed.
  • Maintain copiers and plotters (service calls, supply orders).
  • Assist with in-office seating assignments and workspace organization.

Required Qualifications

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field, OR a minimum of five years of proven experience in an administrative support, project accounting, or similar coordination role.
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong organizational, coordination, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Preferred Qualifications

• Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred.
• Familiarity with ProjectWise or similar document management systems is a plus.
• Prior experience in engineering or technical services environments is advantageous.

Why Join ADM?

At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects.

ADM requires the successful completion of a background check.

REF:111170BR"AJCIND"#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together. We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.