Construction Project Coordinator - Admin & Bid Support

Acco Engineered Systems; Santa Maria (CA); On-site; USD 32,000 - 41,000; Full time

Job summary

Acco Engineered Systems is seeking a Project Coordinator to provide administrative and project support for the assigned group and act as the primary contact for internal and external customers on admin matters. You will back up and assist Sales and Project Managers, coordinate onboarding activities, and support bid processes, accounting reporting, and lead tracking across regional offices.

The role requires strong organizational and communication skills, a high level of attention to detail, and

Qualifications

• High School Diploma or equivalent required; Associate degree or higher preferred.
• 2+ years’ experience with MS Office (Word, Excel, PowerPoint) and intermediate proficiency.
• 1+ years’ experience with desktop publishing software (InDesign, Acrobat, Bluebeam, Photoshop, Illustrator).
• Strong interpersonal, verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in customer relations and problem solving.

Responsibilities

• Plan, organize and execute meetings for leadership, sales staff and vendors.
• Take and distribute meeting minutes with action items.
• Assist with onboarding new hires and first-day activities.
• Coordinate with HR for onboarding logistics and IT setup.
• Support bid processes: pre-bid notices, statements, RFPs and presentations.
• Generate accounting reports for Sales/Project Managers.
• Monitor lead generation sites for bid opportunities.
• Manage event tickets for the Construction Group.

Skills

MS Office

Interpersonal skills

Verbal and written communication

Time management

Customer relations

Education

High School Diploma

Associate degree (or higher)

Tools

MS Project

Adobe InDesign

Acrobat

Bluebeam

Photoshop

Illustrator

Job description

Acco Engineered Systems is seeking a Project Coordinator to provide administrative and project support for the assigned group and act as the primary contact for internal and external customers on admin matters. You will back up and assist Sales and Project Managers, coordinate onboarding activities, and support bid processes, accounting reporting, and lead tracking across regional offices.

The role requires strong organizational and communication skills, a high level of attention to detail, and