Federal Project Coordinator

Raymond; Conyers (GA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

E-Verify

Job summary

Raymond is seeking a Federal Project Coordinator to join our Project Management team. This role provides administrative and logistical support for multiple task orders under IDIQ contracts, helping ensure accurate invoicing, subcontracting, and deliverable compilation.

The ideal candidate will have strong project coordination experience, be proficient in Ajera, and demonstrate excellent communication and organization to manage several federal projects concurrently in a hybrid work environment.

Qualifications

• Associate’s degree preferred; relevant field an asset.
• Minimum of five years of project coordination experience.
• Strong communication and organizational abilities required.

Responsibilities

• Assist federal project managers by setting up and maintaining projects in Ajera.
• Identify and communicate project data anomalies in Ajera.
• Develop sub-contract agreements and maintain project documentation.
• Create agendas, prepare presentations, take minutes, and support progress reporting.
• Review Bluebeam sessions for TQC adherence and compile deliverables.
• Attend meetings to support project managers.
• Assist in proposals and pricing splits with JV partners.
• Maintain project folders and ensure deliverables are stored properly.
• Process mail, scan documents, and maintain project records.
• Support closeout activities, including certificates of completion and final pay applications.
• Update project templates and assist with invoicing.
• Provide general administrative support as needed.

Skills

Project coordination

Communication

Organizational skills

Problem-solving

Education

Associate’s degree preferred

Tools

Ajera

Job description

Location: Conyers, GA / Charleston, SC / Raleigh, NC / Savannah, GA / Richmond, VA / Remote (Hybrid options available)

About Raymond:

We are a progressive, forward-thinking architecture and engineering consulting firm with over 30 years of experience. Employee-focused and technology-driven, we deliver high-quality, cost-effective, and precise services to clients across diverse market sectors, including federal government, healthcare, education, and commercial industries. Our commitment to innovation, employee development, and project excellence has established us as a leader in the industry.

Position: Federal Project Coordinator

We are seeking a detail-oriented and highly organized Federal Project Coordinator to join our Project Management team. This role provides administrative and logistical support to federal project managers, ensuring the efficient execution of multiple task orders under Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. The ideal candidate is skilled in project coordination, document management, and communication, with the ability to assist in project setup, invoicing, subcontract agreements, and deliverable compilation.

Key Responsibilities

• Assist project managers in setting up and maintaining projects in Ajera.
• Identify and communicate project data anomalies in Ajera.
• Develop sub-contract agreements and maintain project documentation.
• Create meeting agendas, prepare presentations, take meeting minutes, and support progress reporting.
• Review Bluebeam sessions for TQC adherence and compile deliverables.
• Attend meetings when needed to support project managers.
• Assist in the creation of proposals and pricing splits with JV partners.
• Maintain and organize project folders, ensuring all deliverables and documents are properly stored.
• Process project-related mail, scan documents, and maintain project records.
• Support project closeout, including certificates of completion, lien waivers, and final pay applications.
• Update and maintain project-related templates and assist with invoicing.
• Provide general administrative support as needed.

Job Requirements

• Associate’s degree preferred.
• Minimum of 5 years of project coordination experience.
• Proficiency in Ajera software.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple projects and meet deadlines.
• Pre-employment drug test, background check, and valid driver’s license required.

What We Offer

We provide a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement.

We participate in E-Verify.

EOE M/F/D/V