Federal Project Coordinator

Raymond Engineering-Georgia, LLC; Conyers (GA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional development opportunities

Job summary

Raymond Engineering-Georgia, LLC seeks a Federal Project Coordinator to support the Project Management team on IDIQ federal contracts. You will handle project setup in Ajera, manage documents, prepare reports, and assist in subcontracts and invoicing while coordinating with federal PMs.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple task orders with tight deadlines. A proactive communicator with solid problem-solving abilities will excel.

Qualifications

• Minimum of 5 years of project coordination experience.
• Proficiency in Ajera software.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple projects and meet deadlines.
• Pre-employment drug test, background check, and valid driver’s license required.

Responsibilities

• Assist project managers in setting up and maintaining projects in Ajera.
• Identify and communicate project data anomalies in Ajera.
• Develop sub-contract agreements and maintain project documentation.
• Create meeting agendas, prepare presentations, take meeting minutes, and support progress reporting.
• Review Bluebeam sessions for TQC adherence and compile deliverables.
• Attend meetings when needed to support project managers.
• Assist in the creation of proposals and pricing splits with JV partners.
• Maintain and organize project folders, ensuring all deliverables and documents are properly stored.
• Process project-related mail, scan documents, and maintain project records.
• Support project closeout, including certificates of completion, lien waivers, and final pay applications.
• Update and maintain project-related templates and assist with invoicing.
• Provide general administrative support as needed.

Skills

Ajera

Project coordination

Communication

Organization

Time management

Tools

Ajera

Job description

Federal Project Coordinator

Location: Conyers, GA / Charleston, SC / Raleigh, NC / Savannah, GA / Richmond, VA / Remote (Hybrid options available)

About Raymond:

We are a progressive, forward-thinking architecture and engineering consulting firm with over 30 years of experience. Employee-focused and technology-driven, we deliver high-quality, cost-effective, and precise services to clients across diverse market sectors, including federal government, healthcare, education, and commercial industries. Our commitment to innovation, employee development, and project excellence has established us as a leader in the industry.

Position:

We are seeking a detail-oriented and highly organized Federal Project Coordinator to join our Project Management team. This role provides administrative and logistical support to federal project managers, ensuring the efficient execution of multiple task orders under Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. The ideal candidate is skilled in project coordination, document management, and communication, with the ability to assist in project setup, invoicing, subcontract agreements, and deliverable compilation.

Key Responsibilities:

• Assist project managers in setting up and maintaining projects in Ajera.
• Identify and communicate project data anomalies in Ajera.
• Develop sub-contract agreements and maintain project documentation.
• Create meeting agendas, prepare presentations, take meeting minutes, and support progress reporting.
• Review Bluebeam sessions for TQC adherence and compile deliverables.
• Attend meetings when needed to support project managers.
• Assist in the creation of proposals and pricing splits with JV partners.
• Maintain and organize project folders, ensuring all deliverables and documents are properly stored.
• Process project-related mail, scan documents, and maintain project records.
• Support project closeout, including certificates of completion, lien waivers, and final pay applications.
• Update and maintain project-related templates and assist with invoicing.
• Provide general administrative support as needed.

Job Requirements:

• Minimum of 5 years of project coordination experience.
• Proficiency in Ajera software.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple projects and meet deadlines.
• Pre-employment drug test, background check, and valid driver’s license required.

What We Offer:

• We provide a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement.

If you are a proactive and detail-oriented project coordinator ready to support high-impact federal projects, we encourage you to apply.

We participate in E-Verify.

EOE M/F/D/V