Engineering & Ops Admin Specialist (4x10)

McCall-Thomas Engineering; Orangeburg (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Disability insurance

Life insurance

401k plan with employer contribution

Paid time off

Stock ownership opportunities

Competitive compensation

Job summary

McCall-Thomas Engineering in Orangeburg, SC, is seeking an Administrative Assistant for Engineering & Operations. The role is onsite four days a week (Mon-Thu, 10 hours daily) and supports project documentation, scheduling, and logistics for the department.

You will coordinate timesheets, invoices, and records, enabling leaders to focus on client relations and project strategy. The ideal candidate has at least 3 years of admin experience, strong MS Office skills, and a proactive, detail-oriented

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years administrative support experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational, problem-solving, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High attention to detail and commitment to accuracy.

Responsibilities

• Serve as the primary administrative resource for the Engineering & Operations Department by ensuring efficient day-to-day administrative support and coordination.
• Coordinate administrative activities that support project execution from initiation through closeout, ensuring documentation, schedules, and records are complete and accurate.
• Coordinate departmental logistics, resources, travel, meetings, communications, and operational support to improve efficiency across Engineering and Operations.
• Support departmental financial processes by assisting with timesheets, invoices, billing documentation, expense tracking, and other administrative business functions.
• Maintain accurate project, regulatory, fleet, equipment, and operational records while ensuring compliance with company and client documentation requirements.
• Manage administrative processes related to company vehicles, equipment, technology assets, and departmental inventories.
• Support departmental initiatives by identifying administrative process improvements, implementing standardized procedures, and assisting with special projects as assigned.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Confidentiality

Education

High School Diploma or GED

Associate degree in Business Administration

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

McCall-Thomas Engineering in Orangeburg, SC, is seeking an Administrative Assistant for Engineering & Operations. The role is onsite four days a week (Mon-Thu, 10 hours daily) and supports project documentation, scheduling, and logistics for the department.

You will coordinate timesheets, invoices, and records, enabling leaders to focus on client relations and project strategy. The ideal candidate has at least 3 years of admin experience, strong MS Office skills, and a proactive, detail-oriented