Engineering Operations Admin: Licensing & Vendors

EY; Seattle (WA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k)

Paid time off

Hybrid work model

Vacation policy

Job summary

EY is seeking an Engineering Administrator to streamline the operational backbone of a fast-moving engineering team. You’ll own licenses, procurement, budgets, onboarding, and asset management, enabling engineers to focus on core work.

This role emphasizes organization, cross-functional collaboration, and proactive problem-solving within a hybrid work model. You’ll coordinate across procurement, IT, finance, HR, and vendors, maintaining records, ensuring compliance, and supporting audits.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in administrative, operations, procurement, or coordination role.
• Experience managing recurring processes: renewals, procurement, budgets, vendor coordination.
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, Word, SharePoint).
• Ability to track multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills, professional and approachable.
• Self-starter mindset with reliability to own tasks end to end.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: quotes, contracts, renewals, points of contact.
• Handle procurement and purchasing: raise purchase requests, approvals, reconcile invoices.
• Track and support the team’s operational budget: monitor spend and maintain records.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access provisioning.
• Maintain hardware and asset inventory and keep records accurate.
• Administer access requests: approvals across systems and maintain shared records.
• Keep team documentation organized: trackers, distribution lists, shared drives, SOPs.
• Support compliance and audit readiness: licensing, procurement, asset records.
• Serve as central point of coordination: field queries and proactively resolve issues.

Skills

Organizational skills

Attention to detail

Proactive / self-directed

Communication skills

Cross-functional coordination

Budget awareness

Discretion

Self-starter

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to streamline the operational backbone of a fast-moving engineering team. You’ll own licenses, procurement, budgets, onboarding, and asset management, enabling engineers to focus on core work.

This role emphasizes organization, cross-functional collaboration, and proactive problem-solving within a hybrid work model. You’ll coordinate across procurement, IT, finance, HR, and vendors, maintaining records, ensuring compliance, and supporting audits.