Engineering Operations Admin: Licensing, Procurement & Onboarding

EY; Providence (RI); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Total Rewards package

Generous time off

Job summary

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization in the US. This role focuses on removing friction, coordinating across functions, and handling recurring administrative tasks that keep the team productive and compliant.

Ideal candidate is proactive, detail-oriented, and adept at organizing and documenting processes. The position offers ownership, with a hybrid work model and comprehensive Total Rewards.

Qualifications

• Bachelor’s degree required.
• 3+ years in administrative/operations/coordination roles.
• Experience with renewals, procurement, budgets, vendor coordination.
• Proficient with Microsoft 365 apps and SharePoint.
• Ability to manage multiple workstreams with high accuracy.
• Excellent interpersonal and communication skills.

Responsibilities

• Own software license lifecycle: procure, renew, track, reallocate, retire licenses and SaaS.
• Manage vendor and supplier relationships: quotes, contracts, renewals, contact points.
• Handle procurement: raise requests, track approvals, reconcile invoices.
• Track and support operational budget: monitor spend and maintain records.
• Coordinate onboarding/offboarding logistics: accounts, hardware, access, provisioning.
• Maintain hardware and asset inventory; coordinate repairs and replacements.
• Administer access requests: approvals across systems and tools.
• Keep team documentation organized: trackers, drives, SOPs, references.
• Support compliance and audit readiness with licensing and asset records.
• Serve as central point of coordination for requests and issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Cross-functional coordination

Effective communication

Budget tracking

Microsoft 365

SharePoint

Vendor management

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization in the US. This role focuses on removing friction, coordinating across functions, and handling recurring administrative tasks that keep the team productive and compliant.

Ideal candidate is proactive, detail-oriented, and adept at organizing and documenting processes. The position offers ownership, with a hybrid work model and comprehensive Total Rewards.