Construction Admin Assistant — Docs, Vendors & Compliance

Kasper Electrical Inc; Monet (FL); On-site; USD 24,796 - 38,572; Full time

Benefits offered by this job

401(k) with 4% company match

Health, dental, vision, and life 보험

Job summary

Kasper Electrical Inc in South Florida is seeking an organized, dependable Office Assistant to support our office, field teams, and project accounting functions. This role is the backbone of our day-to-day operations, handling device setup, vendor coordination, lien releases, COIs, and project documentation to keep teams moving.

The ideal candidate will have strong attention to detail, professional communication, proficiency in Microsoft Office (Outlook, Excel, Word), and the ability to manage

Qualifications

• Strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word.
• Comfortable managing vendor relationships and basic tech troubleshooting.
• Reliable, punctual, and able to manage multiple tasks and deadlines.
• Takes ownership of follow-up items and keeps records current without being chased.

Responsibilities

• Manage company technology needs for staff — phones, tablets, and related devices, including setup, troubleshooting, and vendor coordination
• Set up employee email accounts and provide general Microsoft 365 support
• Coordinate with vendors to order uniforms, PPE, and office/breakroom supplies
• Coordinate meetings needed for field and office teams
• Track required safety and compliance training assignments (e.g., OSHA certifications and renewals)
• Serve as the point of contact for office facility and maintenance needs
• Support employee recognition and morale initiatives
• Request lien releases and lien waivers from vendors and suppliers
• Communicate with general contractors and customers regarding documentation requests
• Maintain and organize lien releases, Notices to Owner (NTOs), and project files
• Request, collect, and track Certificates of Insurance (COIs)
• Follow up on outstanding documentation and ensure records remain current
• Maintain accurate filing systems and tracking logs
• Assist with project closeout documentation and payment-related requests
• Provide administrative support to Accounts Receivable and Operations teams
• Perform other administrative duties as assigned

Skills

Office administration

Vendor management

Microsoft Office

Communication skills

Document control

Tools

Microsoft 365

Outlook

Excel

Word

Job description

Kasper Electrical Inc in South Florida is seeking an organized, dependable Office Assistant to support our office, field teams, and project accounting functions. This role is the backbone of our day-to-day operations, handling device setup, vendor coordination, lien releases, COIs, and project documentation to keep teams moving.

The ideal candidate will have strong attention to detail, professional communication, proficiency in Microsoft Office (Outlook, Excel, Word), and the ability to manage