Assistant CEI Project Administrator

GAI Consultants, Inc.; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Paid Maternity/Paternity/Adoption program

Generous Paid Time Off

401k company match

Job summary

A construction consulting firm based in Orlando, FL is seeking an Assistant CEI Project Administrator. This role involves supporting the Project Administrator in contract administration and field inspection tasks. Candidates must have a high school diploma and demonstrate proficiency with Microsoft Office. Certifications in Construction Training & Qualification Program are preferred but can be obtained within 6 months. The position offers a competitive salary and a comprehensive benefits package including medical and 401k matching.

Qualifications

• CTQP Final Estimates Level 2 or ability to achieve within 6 months of hire.
• CTQP Asphalt Roadway Level I/Level II or ability to achieve within 6 months of hire.
• FDOT Intermediate MOT certification.

Responsibilities

• Assist the Project Administrator in construction contract administration.
• Coordinate construction meetings and produce minutes.
• Assist with office-related duties such as estimates and compliance.
• Develop initiative to anticipate tasks.
• Support CEI team in office-related tasks.

Skills

Critical thinking

Communication skills

Detail oriented

Basic proficiency with Microsoft Office Suite

Education

Graduation from an accredited high school/GED

Tools

Microsoft Office Suite

Job description

Join to apply for the Assistant CEI Project Administrator role at GAI Consultants, Inc.

GAI Consultants, Inc. is seeking a CEI Assistant Project Administrator to support our Orlando, FL office. The Assistant Project Administrator position primarily involves assisting the Project Administrator (PA) in various aspects of the construction contract administration and field inspection including maintaining various construction logs, creating agendas and minutes for meetings, coordinating with Senior Inspectors and Inspectors, and assisting with providing instruction in field‑related inspection duties. Experience with Microsoft Office Suite software is preferred. Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations, and express your entrepreneurial spirit as an essential contributor to an established and growing company.

Essential Duties

• Presents critical thinking skills in specific practice area; applies standard techniques, procedures, and criteria to perform assigned tasks
• Coordinate construction meetings and produce minutes for review and distribution
• Assist the Contract Support Specialist in office‑related duties such as progress, and final estimates, EEO compliance, construction contract changes, etc.
• Developing and taking initiative to be proactive and anticipate tasks
• Assist members of the CEI team in other office‑related tasks

Qualifications

• Graduation from an accredited high school/GED required
• Basic proficiency with Microsoft Office Suite preferred
• Detail oriented with the ability to communicate effectively
• CTQP (Construction Training & Qualification Program) Final Estimates Level 2 or the ability to achieve the certification within 6 months of hire
• CTQP (Construction Training & Qualification Program) Asphalt Roadway Level I/ Level II or the ability to achieve the certification within 6 months of hire
• FDOT Intermediate MOT (Maintenance of Traffic)

Physical Requirements

• Ability to lift up to 30 pounds unassisted.
• Must be capable of walking in steep, varying terrain in all climate conditions.
• Must have a valid driver's license.

Why GAI

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits to Working at GAI

• Competitive salary – GAI is committed to paying market‑based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long‑Term Disability, and Short‑Term Disability (benefits start within 30 days of hire)
• New paid Maternity/Paternity/Adoption program
• Generous Paid Time Off and 7 paid holidays
• 401k company match

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