CEI Office Assistant

KCI Technologies, Inc.; Gainesville (GA); On-site; USD 35,000 - 48,000; Full time

Job summary

KCI Technologies, Inc. is seeking a CEI Office Assistant in Gainesville, GA. This role provides essential administrative support for project teams, manages document workflows, and handles data entry and tracking to keep projects on schedule.

The position emphasizes accuracy, organization, and collaboration with engineers and field staff. The ideal candidate has solid clerical experience, proficiency with MS Office, and familiarity with construction docs and compliance processes in a professional

Qualifications

• Minimum 5 years of office administrative experience.
• Experience handling technical documents for engineering projects.
• Proficiency in Word, Excel, Outlook, and PowerPoint.
• Knowledge of Union/Prevailing Wage documentation and invoicing.

Responsibilities

• Administrative Support: Support office staff in assembling and reviewing submittals, reports, timesheets, and general admin documents.
• Document Management: Organize and maintain documents, ensure file-naming protocols, and digitize construction docs.
• Data Entry & Tracking: Input data, generate status reports, and log documents.
• Compliance & Permits: Track permits, compliance docs, and project approvals, including payrolls and wage reporting.

Skills

Administrative Support

Document & Data Management

Microsoft Office

Web-Based Project Management

Microsoft Dynamics 365

Union/Prevailing Wage documentation

Construction knowledge (highway/bridge

Education

High School diploma or equivalent

Some college or degree program enrollment

Tools

e-Builder

Procore

Microsoft Dynamics 365

Job description

CEI Office Assistant

Job Locations

US-GA-Gainesville

Full-Time Regular - 40 hours

Overview

Join us as we Rise to the Challenge

At KCI, we're building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee's have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record's list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

Key Duties:

• Administrative Support - Support office staff in assembling and reviewing submittals, reports, timesheets, and general administrative documents.
• Document Management: Organize and maintain documents, ensure file-naming protocols are being followed, compile documents as requested, digitize or scan construction documents.
• Data Entry & Tracking: Input data, generate status reports, and ensure documents are properly logged.
• Compliance & Permits: Assist with tracking permits, compliance documents, and project approvals. Review submittals for conformance with project requirements including payrolls, Disadvantaged Business Enterprise reporting, wage interviews, subcontract approval review forms, and other federally required compliance documents.

The ideal candidate will have the following experience and skills:

• Administrative Support: Prior experience in office support roles, ideally in engineering or construction.
• Document & Data Management: Experience handling technical documents and reports for engineering projects.
• Microsoft Office: Proficient in Word, Excel, Outlook, and PowerPoint.
• Web-Based Project Management: Familiarity with tools utilizing web-based project management software such as e-Builder, Procore, or similar.
• Experience with Microsoft Dynamics 365 Accounting/CRM software.
• Knowledge of Union/Prevailing Wage documentation and invoicing.
• Basic construction knowledge related to highway and bridge construction

Qualifications

• High School diploma or equivalent is required. Some college or degree program enrollment would be a plus.
• Minimum of 5 years of office administrative experience.
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.