Engineering Office Admin & Projects Coordinator

Energy Jobline ZR; Fort Lauderdale (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Swaysland Professional Engineering, based in Fort Lauderdale, FL, seeks an Administrative Assistant to support daily office operations for the engineering team. You will handle front desk duties, scheduling, document preparation, and filing for project records, ensuring accuracy and timely communication with clients and vendors.

The role requires strong organizational skills, attention to detail, and professional communication.

Qualifications

• 2+ years of administrative or office support experience in engineering, construction, or a technical field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced professional environment.
• Experience with document management and filing systems.
• Positive, professional demeanor with a team-player attitude.

Responsibilities

• Manage front desk operations including answering phones, greeting visitors, and handling correspondence.
• Coordinate scheduling, meetings, and calendar management for engineering staff and leadership.
• Prepare, format, and proofread engineering documents, reports, and proposals.
• Maintain organized filing systems for project records, permits, and client files.
• Support project coordination by tracking deadlines and communicating updates across teams.
• Process invoices, purchase orders, and assist with basic bookkeeping tasks.
• Liaise with clients, contractors, and vendors in a professional and timely manner.

Skills

Office administration

MS Office (Word, Excel, Outlook)

Organization & detail orientation

Written & verbal communication

Multitasking

Document management

Team player

Job description

Swaysland Professional Engineering, based in Fort Lauderdale, FL, seeks an Administrative Assistant to support daily office operations for the engineering team. You will handle front desk duties, scheduling, document preparation, and filing for project records, ensuring accuracy and timely communication with clients and vendors.

The role requires strong organizational skills, attention to detail, and professional communication.