Engineering Office Administrator

Calc Engineering LLC; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Calc Engineering LLC in Doral, FL is seeking a Secretary to support the growing team. The role combines traditional secretarial duties with project and administrative support to keep invoicing, documentation, and client communications on track.

The ideal candidate is highly organized, discreet, and capable of being the first point of contact for clients, vendors, and visitors in a fast-paced engineering environment. Opportunity to advance into an Office Manager role over time.

Qualifications

• 2+ years in an administrative, secretarial, or front-office role.
• Strong verbal and written communication skills in English.
• Highly organized with strong attention to detail and multitasking ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook); comfortable learning new tools.
• On-site, full-time in Doral, FL (Mon–Fri, 8:00 AM – 5:00 PM).

Responsibilities

• Answer and manage incoming phone calls; serve as the first point of contact for clients, contractors, and visitors.
• Route project questions to engineers; manage client questions on status, scheduling, billing, and payments.
• Field new leads and route them promptly to the appropriate engineers.
• Coordinate permits and communicate with government agencies on project matters.
• Coordinate in-person client meetings and site visits.

Skills

Administrative experience

English communication

Organization & multitasking

MS Office proficiency

On-site work

Tools

QuickBooks

Job description

Calc Engineering LLC in Doral, FL is seeking a Secretary to support the growing team. The role combines traditional secretarial duties with project and administrative support to keep invoicing, documentation, and client communications on track.

The ideal candidate is highly organized, discreet, and capable of being the first point of contact for clients, vendors, and visitors in a fast-paced engineering environment. Opportunity to advance into an Office Manager role over time.