Engineering Administrative Pro — Fast-Paced NYC Office

Stonefield-Engineering-; New York (NY); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health plans

Wellness program

Fitness membership

Pet insurance

401(k) & Roth

Company match

Referral bonus

Generous PTO

Company events

Job summary

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is seeking an administrative assistant to join a fast-paced office in New York, NY. You will support administration, client communications, and project paperwork, ensuring accuracy and timeliness.

The role includes drafting correspondence, coordinating meetings, assisting with billing and HR tasks, and maintaining office systems.

Qualifications

• Bachelor's degree preferred; 1–3 years of administrative experience preferred.
• Excellent computer skills with MS Office and email tools.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.
• Professional communication with clients and colleagues.

Responsibilities

• Serve as a key contact for clients, agencies, and subcontractors in a professional manner.
• Welcome visitors and clients upon arrival at the office.
• Collaborate with team members to support operations and projects.
• Maintain office efficiency and manage supplies and equipment.
• Prepare and draft correspondence, memos, and reports.
• Assist with billing administration and HR tasks.
• Coordinate meetings and organize documents and reports.

Skills

Organizational skills

Problem solving

Interpersonal skills

Multitasking

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Electronic communications tools

Job description

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is seeking an administrative assistant to join a fast-paced office in New York, NY. You will support administration, client communications, and project paperwork, ensuring accuracy and timeliness.

The role includes drafting correspondence, coordinating meetings, assisting with billing and HR tasks, and maintaining office systems.