Engineering Hiring Coordinator — Streamlined Interview Ops

NetApp; San Jose (CA); On-site; USD 37,000 - 61,000; Full time

Job summary

NetApp seeks a highly organized interview coordination professional to own the full lifecycle across RTP and SJC, scheduling multi-timezone panels, coordinating offers, background checks, and pre-boarding while ensuring an outstanding candidate experience.

You will partner with recruiters and hiring managers, manage calendars, provide candidate communications, and drive process improvements to reduce time-to-fill and improve data hygiene in ATS.

Qualifications

• 1–3+ years in recruiting coordination or talent operations.
• Experience supporting tech or engineering hiring is a strong plus.
• Experience managing end-to-end offer and background-check workflows.
• Strong communication and stakeholder management.

Responsibilities

• Own end-to-end interview scheduling for Product Engineering roles across US time zones.
• Manage reschedules and backfills with speed and empathy.
• Coordinate interview logistics including agendas, video links, and interviewer readiness.
• Track interview feedback and nudge completion within SLAs; maintain ATS data hygiene.
• Partner with recruiters and hiring managers to calibrate timelines, panels, and role profiles.
• Facilitate candidate communications including confirmations, reminders, prep materials, and follow-ups.
• Support the offer process by drafting letters, routing approvals, and extending offers.
• Run background checks, monitor status, and coordinate start dates and pre-boarding.
• Champion candidate experience by offering accommodations and timely updates.
• Identify bottlenecks and propose process improvements like load balancing and templates.
• Coordinate technical assessments and ensure clear instructions and timely support.
• Meet or exceed success metrics such as time-to-first interview, feedback completion, and ATS accuracy.

Skills

Multi-timezone scheduling

Organizational excellence

Communication excellence

ATS proficiency

Scheduling tools

Compliance awareness

Data-driven mindset

Calm under pressure

Candidate experience focus

Tools

ATS systems

Video conferencing platforms

Job description

NetApp seeks a highly organized interview coordination professional to own the full lifecycle across RTP and SJC, scheduling multi-timezone panels, coordinating offers, background checks, and pre-boarding while ensuring an outstanding candidate experience.

You will partner with recruiters and hiring managers, manage calendars, provide candidate communications, and drive process improvements to reduce time-to-fill and improve data hygiene in ATS.