Recruitment Coordinator

NetApp; San Jose (CA); On-site; USD 37,000 - 61,000; Full time

Job summary

NetApp seeks a highly organized interview coordination professional to own the full lifecycle across RTP and SJC, scheduling multi-timezone panels, coordinating offers, background checks, and pre-boarding while ensuring an outstanding candidate experience.

You will partner with recruiters and hiring managers, manage calendars, provide candidate communications, and drive process improvements to reduce time-to-fill and improve data hygiene in ATS.

Qualifications

• 1–3+ years in recruiting coordination or talent operations.
• Experience supporting tech or engineering hiring is a strong plus.
• Experience managing end-to-end offer and background-check workflows.
• Strong communication and stakeholder management.

Responsibilities

• Own end-to-end interview scheduling for Product Engineering roles across US time zones.
• Manage reschedules and backfills with speed and empathy.
• Coordinate interview logistics including agendas, video links, and interviewer readiness.
• Track interview feedback and nudge completion within SLAs; maintain ATS data hygiene.
• Partner with recruiters and hiring managers to calibrate timelines, panels, and role profiles.
• Facilitate candidate communications including confirmations, reminders, prep materials, and follow-ups.
• Support the offer process by drafting letters, routing approvals, and extending offers.
• Run background checks, monitor status, and coordinate start dates and pre-boarding.
• Champion candidate experience by offering accommodations and timely updates.
• Identify bottlenecks and propose process improvements like load balancing and templates.
• Coordinate technical assessments and ensure clear instructions and timely support.
• Meet or exceed success metrics such as time-to-first interview, feedback completion, and ATS accuracy.

Skills

Multi-timezone scheduling

Organizational excellence

Communication excellence

ATS proficiency

Scheduling tools

Compliance awareness

Data-driven mindset

Calm under pressure

Candidate experience focus

Tools

ATS systems

Video conferencing platforms

Job description

We are seeking a highly organized, detail-driven professional to support Product Engineering hiring operations across our Research Triangle Park (RTP) and San Jose (SJC) locations. In this role, you will own the full interview coordination lifecycle — from scheduling complex multi-timezone panels to facilitating offers, background checks, and pre-boarding — while serving as a trusted point of contact for both candidates and internal stakeholders. Engineering knowledge is not required; what sets you apart is operational excellence, clear and empathetic communication, and an unwavering commitment to delivering an outstanding candidate experience at every touchpoint.

Responsibilities

• Own end-to-end interview scheduling for Product Engineering roles including phone screens, panels, and onsite/virtual loops across US time zones
• Manage reschedules and backfills with speed and empathy, minimizing calendar conflicts and interviewer downtime
• Coordinate all interview logistics including agendas, video conferencing links, interview kits, panel alignment, and interviewer readiness
• Track interview feedback and nudge completion within agreed SLAs while maintaining pristine ATS data hygiene
• Partner with recruiters and hiring managers to calibrate timelines, interview panels, and role profiles
• Facilitate candidate communications including confirmations, reminders, prep materials, expectations, and post-interview follow-ups
• Support the offer process by drafting offer letters, routing approvals, extending offers, and answering candidate questions
• Run background checks, monitor status, resolve issues, and coordinate start dates and pre-boarding activities
• Champion candidate experience and accessibility by offering accommodations, setting clear expectations, and ensuring timely updates
• Identify bottlenecks and propose process improvements such as interviewer load balancing, scheduling templates, and workflow rules
• Coordinate technical assessments as needed and ensure candidates receive clear instructions and timely support
• Meet or exceed defined success metrics including time-to-first interview, reschedule responsiveness, feedback completion rates, offer turnaround, and ATS accuracy

Skills

• Mastery of multi-timezone scheduling and management of complex, high-volume calendars
• Exceptional organizational skills and meticulous attention to detail with a love for checklists, templates, and airtight workflows
• Clear, friendly, and professional written and verbal communication with candidates and stakeholders at all levels
• Proficiency with applicant tracking systems (ATS) and modern scheduling tools
• Experience running offer processes and background checks with strong compliance awareness and discretion
• Data-driven mindset with comfort tracking SLAs and reporting on bottlenecks and throughput
• Ability to remain calm and effective under pressure in fast-moving, dynamic environments
• Commitment to fairness, confidentiality, and fostering an inclusive and accessible candidate experience
• Familiarity coordinating engineering interview loops (SWE, SRE/DevOps, QA, Data/ML) and technical assessments is a plus

Experience

• 1–3+ years of experience in recruiting coordination, talent operations, or high-volume scheduling
• Prior experience supporting tech or engineering hiring is a strong plus
• Demonstrated experience managing end-to-end offer and background check workflows

This is a fantastic opportunity to play a pivotal role at the intersection of talent and technology, directly shaping how top engineering talent experiences your organization from first contact to day one. You will work alongside passionate recruiters and hiring managers, build scalable processes, and make a measurable impact on hiring velocity and candidate satisfaction — all while growing your career in a fast-paced, collaborative environment.

This is the pay range that Magnit reasonably expects to pay someone for this position: Min:$27.40/Hr Mid:$35.58/Hr Max:$43.75/Hr

Temporary job opportunities align well with people who are looking for career flexibility and less traditional ways of working, but at the same time are people driven to deliver amazing work in high-profile situations. Magnit Direct Source is a service offered by Magnit Global that provides top talent directly to industry leading clients who have flexible temporary assignments that work on a variety of projects and unlock opportunities for exciting work. As a temporary employee, you will be employed by Magnit Global, NetApp’s vendor responsible for fulfilling temporary jobs at NetApp. You will not be employed by NetApp.