Engineering Dept Admin Assistant – PMs & Meetings

Dolly Parton Children's Hospital; Knoxville, Northern (TN, KY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

The Dolly Parton Children\'s Hospital in Knoxville, TN is seeking an Engineering Dept Administrative Assistant to coordinate daily workflow and provide comprehensive administrative support for the Engineering Manager. This full-time role requires meticulous calendar management, scheduling of meetings, and coordination with internal teams and external contractors.

You will maintain the CMMS scheduling, prepare minutes and reports, and handle correspondence with a professional and courteous

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of administrative office duties or related experience preferred.
• Proficiency in Microsoft Office Professional; strong documentation and data management skills.
• Excellent customer service and written/oral communication abilities.
• Ability to manage multiple projects and stay calm under stress.
• Basic understanding of accounting GL coding.
• Strong organizational skills and documentation preparation.

Responsibilities

• Maintain appointment calendar for Director of Engineering and Engineering Manager; coordinate meetings with internal and external participants.
• Schedule and coordinate outside contractor visits to meet regulatory timeframes.
• Act as central point of contact for the Engineering department via phone, in person, and email.
• Attend meetings and transcribe minutes; distribute materials with correct grammar and punctuation.
• Compose and transcribe correspondence, memos, and reports.
• Support CMMS by scheduling PMs, creating work orders, and tracking aging orders from projects.
• Maintain regulatory records with internal staff and contractors to keep Life Safety, utilities, and building standards up to date.
• Anticipate equipment and supply needs; process orders and requisitions as needed.
• Train personnel on CMMS, Outlook, and other programs; serve as resource for these tools.
• Collaborate across departments and with contractors to advance ongoing projects.

Skills

Word processing

Database management

Email management

Cloud tools

MS Office

Customer service

Written communication

Oral communication

Multitasking

GL coding

Organization

Education

High School Diploma/GED

Tools

CMMS

Outlook

Job description

The Dolly Parton Children\'s Hospital in Knoxville, TN is seeking an Engineering Dept Administrative Assistant to coordinate daily workflow and provide comprehensive administrative support for the Engineering Manager. This full-time role requires meticulous calendar management, scheduling of meetings, and coordination with internal teams and external contractors.

You will maintain the CMMS scheduling, prepare minutes and reports, and handle correspondence with a professional and courteous