EXECUTIVE ADMIN ASSISTANT Full Time Days

01 ETCH East Tennessee Children's Hospital Association, Inc.; United States; On-site; USD 60,000 - 75,000; Full time

Job summary

Dolly Parton Children’s Hospital is seeking an Executive Administrative Assistant to provide high-level support to senior management. The role handles scheduling, minutes, expense reporting, and presentation preparation, with occasional after-hours work for events.

The successful candidate will demonstrate outstanding communication, organizational skills, and the ability to work independently. Proficiency in MS Office, Outlook, Excel, PowerPoint, and Adobe is required.

Qualifications

• Must have strong written and verbal communication skills.
• Service oriented with customer focus.
• Ability to work independently and take initiative.
• Proactive in decision making and prioritization.
• Strong problem solving abilities.
• Capable of taking concise meeting minutes.
• Excellent organizational and time-management skills.
• Proficient in MS Office suite and related tools.

Responsibilities

• Provide executive-level administrative support to senior management.
• Manage calendars, meetings, minutes, and expense reports.
• Prepare presentations and coordinate event-related tasks.
• Occasional after-hours work for events and critical deadlines.
• May support additional Directors within the service line.

Skills

Communication

Service

Independent work

Proactiveness

Problem solving

Meeting minutes

Organization

MS Office

Education

Associates degree

Bachelor’s degree

Tools

Adobe

PowerPoint

Job description

BASIC PURPOSE OF THE JOB

Serves as the Executive Administrative Assistant to a member(s) of the senior management team. Provides all level of support including being the main point of contact for all outside inquiries. Manages all schedule/meeting activities including minutes, expense reports, presentation creation and other duties as assigned. Role will be required to perform tasks outside of normal business hours for specific events.

REPORTS TO

Member(s) of Senior Management team

JOB REQUIREMENTS

Supervisory Responsibilities: No Minimum Education: As of 01-01-24 High School/GED required Degree: Associates/Bachelors - Preferred License/Certification Required: NA Minimum Work Experience: 3-5 years of progressive support responsibilities or duties that translate into Exec Admin role.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent oral and written communication skills
• Service oriented
• Able to work independently
• Is proactive and makes routine decisions independently
• Must have above average problem solving skills
• Able to take meeting minutes in a summary format
• Excellent organizational, time management and customer service skills
• Proficient in MS Office, Outlook, Excel and PowerPoint, Adobe and other computer applications

DUTIES AND RESPONSIBILITIES

Provides all level of support including being the main point of contact for all outside inquiries. Manages all schedule/meeting activities including minutes, expense reports, presentation creation and other duties as assigned. Role will be required to perform tasks outside of normal business hours for specific events. May support additional Directors within service line.

PHYSICAL REQUIREMENTS

Light lifting, pushing and pulling is required for 10-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference every day. At Dolly Parton Children's Hospital, care is at the CORE of who we are. We are comprised of team members who live out our core values of Compassion, Ownership, Respect, and Excellence. We support each other by fostering a culture of team engagement that creates moments that matter - every interaction, every time. Compassion - We imagine what others are going through, work to alleviate suffering, and create joy whenever possible. Ownership - We take pride in our work, act with integrity, and feel personal responsibility for achieving our mission. Respect - We listen, understand, and communicate openly and politely. We recognize our diverse strengths. Excellence - We set high standards for performance in delivering the safest patient care. We give extraordinary and meaningful experiences to our patients, their families, team members, and the community we serve.