Engineering Admin Coordinator

01 ETCH East Tennessee Children's Hospital Association, Inc.; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

The Engineering Department at Dolly Parton Children's Hospital seeks a detail-oriented Administrative Technician to support daily workflows, manage calendars, coordinate meetings with internal teams and external contractors, and prepare minutes and reports.

You will handle document management, ordering supplies, and tracking maintenance activities while maintaining compliance with Life Safety and building standards. Strong communication and multi-tasking skills are essential.

Qualifications

• High School Diploma or GED required.
• 2 years of administrative office experience preferred.
• General license/certification none.

Responsibilities

• Maintains accurate appointment calendar for Director of Engineering, Engineering Manager, and coordinates meetings between department representatives and others.
• Accurate scheduling and coordination of outside contractors for projects, repairs and scheduled services to meet regulatory time frames.
• Acts as central point of contact for the Engineering department via phone, in person and electronic communications.
• Coordinates meetings and activities between various departments and individuals, staff, Biomed and others as assigned.
• Attends meetings and transcribes minutes and distributes materials with correct grammar and punctuation.
• Composes and transcribes correspondence, memos, and reports.
• Supports CMMS by scheduling PMs, originating work orders, and monitoring aging work orders.
• Facilitates repair of issues with the program through onsite tech help in a timely manner.
• Maintains regulatory records to ensure Life Safety, utility and building standards are up to date.
• Anticipates equipment and supply needs; orders equipment and supplies as needed.
• Requisitions parts, supplies and minor equipment orders for projects and the Engineering department.

Skills

Word processing

Database management

Email management

Cloud-based software

Microsoft Office

Customer service

Written and verbal communication

Multi-tasking

GL coding

Organizational skills

Education

High school diploma or GED

Tools

None

Job description

The Engineering Department at Dolly Parton Children's Hospital seeks a detail-oriented Administrative Technician to support daily workflows, manage calendars, coordinate meetings with internal teams and external contractors, and prepare minutes and reports.

You will handle document management, ordering supplies, and tracking maintenance activities while maintaining compliance with Life Safety and building standards. Strong communication and multi-tasking skills are essential.