Engineering Administrative Coordinator - Multi-Dept Support

Tufts University; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Tufts University School of Engineering, located in Medford, MA, seeks an experienced administrative professional to support multiple departments with confidential operations. You will assist with purchasing, financial reconciliation, and event/travel coordination, while handling complex scheduling and records management.

The role includes preparing documents, managing vendor invoices, and contributing to capstone programs.

Qualifications

• Bachelor's degree not always required; five years of related experience acceptable.
• Proficiency with Microsoft Office and university financial systems.
• Strong organizational and communication skills essential.

Responsibilities

• Provide advanced administrative support for multiple departments within Tufts School of Engineering.
• Assist with purchasing, financial reconciliation, and expense reporting.
• Coordinate events, travel, and capstone activities; manage calendars and meetings.
• Prepare and edit complex documents and reports; maintain databases and file systems.
• Train and mentor student workers and temporary staff; support HR/payroll tasks as needed.

Skills

Microsoft Office

Customer service

Scheduling

Financial reconciliation

Communication

Education

High School diploma or GED

Bachelor's degree preferred

Tools

MS Office Suite

University financial systems

Job description

The Tufts University School of Engineering, located in Medford, MA, seeks an experienced administrative professional to support multiple departments with confidential operations. You will assist with purchasing, financial reconciliation, and event/travel coordination, while handling complex scheduling and records management.

The role includes preparing documents, managing vendor invoices, and contributing to capstone programs.