Academic Programs & Admin Coordinator (Hybrid)

Tufts University; Medford (MA); Hybrid; USD 38,572 - 53,726; Full time

Job summary

Tufts University in Medford, MA seeks an experienced administrative professional to support the Department of Classical Studies. Under limited supervision, you will coordinate operations, manage calendars, and handle confidential information for students, faculty, and staff.

You will prepare complex documents, assist with events, monitor expenditures, and train staff. This hybrid role requires strong Microsoft Office skills, attention to detail, and the ability to communicate effectively with

Qualifications

• High School / GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Advanced knowledge of Microsoft Office suite
• Ability to monitor financial transactions
• Strong organizational and interpersonal skills

Responsibilities

• Serves as a highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Overses daily operations of the department or business unit; evaluates workflow, productivity and customer service.
• Overses databases and file systems. Manipulates and audits data or requests data for reports.
• Coordinates plans and logistics for projects and larger scale events; handles marketing and publicity and coordinates venue.
• Monitors expenditures, researches and resolves problems, prepares reports and assists with projections; may monitor grants and contracts.
• Trains new support staff, students and temporary help; may provide direction and feedback on work performance.
• Performs other duties as needed.

Skills

Strong organizational skills

Interpersonal skills

MS Office

Financial monitoring

Communication

Education

High School Diploma or GED

Bachelor’s degree may substitute for some years of experience

Job description

Tufts University in Medford, MA seeks an experienced administrative professional to support the Department of Classical Studies. Under limited supervision, you will coordinate operations, manage calendars, and handle confidential information for students, faculty, and staff.

You will prepare complex documents, assist with events, monitor expenditures, and train staff. This hybrid role requires strong Microsoft Office skills, attention to detail, and the ability to communicate effectively with