Hybrid Administrative Coordinator for Global Programs & Events

Tufts University; Medford Hillside (MA); Hybrid; USD 38,572 - 53,726; Full time

Job summary

Tufts University’s Global Education team seeks an Administrative Coordinator to support international programs and study abroad initiatives. Under limited supervision, you will handle confidential matters and coordinate department operations, calendars, and communications.

You will be a primary resource for students, faculty, staff and external partners, producing complex documents, preparing meetings and assisting with budgets and payroll-related tasks as needed.

Qualifications

• High School / GED required.
• College degree may substitute for some years of experience.
• Related Experience 5+ years.
• Advanced knowledge of Microsoft Office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Serves as a highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• Produces and edits complex documents, reports, spreadsheets and materials for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of the department or business unit. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
• Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports and analysis.
• Coordinates plans and logistics for projects and larger-scale events. Handles marketing and publicity, communicates with speakers and coordinates the venue. Tracks project timelines and deliverables.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections, and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
• Trains new support staff, students and temporary help. May provide direction, guidance and feedback on work performance. Prepares and monitors human resources and payroll transactions.
• Performs other duties as needed.

Skills

Microsoft Office

Financial transactions monitoring

Organizational skills

Interpersonal skills

Calendar management

Education

High School / GED

College degree may substitute for some years of experience

Job description

Tufts University’s Global Education team seeks an Administrative Coordinator to support international programs and study abroad initiatives. Under limited supervision, you will handle confidential matters and coordinate department operations, calendars, and communications.

You will be a primary resource for students, faculty, staff and external partners, producing complex documents, preparing meetings and assisting with budgets and payroll-related tasks as needed.