Administrative Coordinator, Mechanical Engineering

Boston University; Boston (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Boston University is seeking an Administrative Coordinator for the Mechanical Engineering Department in Boston, MA. This full-time role serves as the first point of contact for visitors and handles daily department operations, events, and connected logistics.

The position supports the Director and Chair’s vision, collaborates with students, faculty, and staff, and ensures smooth administrative workflows within the department.

Qualifications

• Strong interpersonal and leadership skills.
• Ability to develop and manage relationships with students, faculty, and administrators.
• Ability to work independently and as part of a team.
• Self-motivation with problem-solving.
• Professional demeanor and excellent customer service.

Responsibilities

• Provide administrative support to the Mechanical Engineering Department.
• Handle logistics for events, seminars, and meetings (space reservations, catering, AV).
• Support the department's academic and finance teams and projects assigned by the Department Director and Chair.

Skills

Interpersonal skills

Leadership

Relationship management

Independent work

Customer service

Job description

Administrative Coordinator, Mechanical Engineering

Job Location: Boston, MA, United States

Tracking Code: 26500619170814

Posted Date: 8/18/2026

Salary Grade: Grade 00

Expected Hiring Range Minimum: $45,000.00

Expected Hiring Range Maximum: $55,000.00

Category: Charles River Campus --> Administrative/Support/Clerical

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type: Full-Time/Regular

This position provides administrative support to the Mechanical Engineering Department, and is the first point of contact for guests, visitors, students, faculty, and staff who visit, or call the department. The position oversees the daily operational aspects of running the department, while ensuring the big picture objectives and goals are supported in their efforts, including support related to the Director and Chair's vision. This position will be directly supporting events, seminars, and meetings, including associated logistics i.e. space reservations, catering, AV equipment needs. This position provides support to the department's academic and finance team and projects assigned by the Department Director and Chair.

Required Skills

• Strong interpersonal and leadership skills and a demonstrated ability to work well with a diverse student population.
• Ability to develop and manage relationships across various stakeholders (i.e. students, faculty, program and university administration).
• Ability to work both independently and as part of a team.
• Demonstrated ability to be self-motivate with problem solving.
• Professional demeanor and excellent customer service abilities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

In accordance with the Local 2324 collective bargaining agreement, this job will be open to internal applicants only for the first week of posting.

Job Location: Boston, MA

Position Type: Full-Time/Regular

Salary Grade: $45,000.00-$55,000.00