Campus Space & Event Scheduling Specialist

Tufts University; Medford Hillside (MA); Hybrid; USD 38,000 - 53,000; Full time

Benefits offered by this job

Hybrid work schedule

On-campus 2 days/week

Job summary

Tufts University seeks an Academic and Event Scheduling Coordinator to oversee the Medford/Somerville campus scheduling for Arts, Sciences, Engineering, and University College. You will coordinate space for courses, exams, commencements, and events, liaising with departments to optimize use of facilities.

You will administer EMS and Reserve Tufts, provide user support, and help plan summer classes and conferences. A hybrid work pattern is expected with on-campus presence two days weekly.

Qualifications

• High School Diploma.
• 2–3 years of experience in higher education, preferably in registrar or student services.
• Bachelor’s degree preferred.
• Proficiency with EMS and space scheduling software (Reserve Tufts).
• Advanced Microsoft Excel skills.
• Experience with PeopleSoft and space management reporting.

Responsibilities

• Schedule and place approximately 3,000 courses each fall and spring across multiple campuses.
• Advise on best use of university facilities and manage scheduling policies.
• Maintain EMS room configurations, capacities, tech, and building hours.
• Coordinate commencement, orientation, and final exam space reservations.
• Serve as functional administrator for campus scheduling system and train users.

Skills

Interpersonal skills

Customer service

Communication skills

Problem solving

Data analysis

Organizational skills

Education

High School Diploma

Bachelor's Degree

Tools

EMS

Reserve Tufts

PeopleSoft

Excel

Job description

Tufts University seeks an Academic and Event Scheduling Coordinator to oversee the Medford/Somerville campus scheduling for Arts, Sciences, Engineering, and University College. You will coordinate space for courses, exams, commencements, and events, liaising with departments to optimize use of facilities.

You will administer EMS and Reserve Tufts, provide user support, and help plan summer classes and conferences. A hybrid work pattern is expected with on-campus presence two days weekly.