Engineering Administrative Coordinator

Hampton University; Hampton (VA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Hampton University is seeking an Administrative Assistant to provide comprehensive support for the Department of Chemical Engineering, the Department of Electrical and Computer Engineering, and the new Department of Mechanical Engineering.

The role serves as the primary front-facing representative, managing daily workflows, inquiries, schedules, and routine administrative transactions to ensure smooth operations across the three disciplines.

Qualifications

• Bachelor's degree preferred.
• Three (3) years of administrative assistance experience, ideally in education or fast-paced team environment.
• Strong customer service, written and spoken communication, and multi-tasking skills.

Responsibilities

• Provide administrative support to the Department of Chemical Engineering, Electrical and Computer Engineering, and Mechanical Engineering.
• Serve as the primary front-facing representative for these departments.
• Coordinate schedules and meeting logistics; prepare agendas and minutes as needed.
• Handle routine administrative transactions and travel arrangements for faculty and staff.
• Maintain organized filing and data entry in university databases; assist with purchasing and office logistics.

Skills

Customer service

Communication

Organization

Education

Bachelor's degree

Tools

Microsoft Office Suite

Banner system

University databases

Purchasing systems

Job description

Hampton University is seeking an Administrative Assistant to provide comprehensive support for the Department of Chemical Engineering, the Department of Electrical and Computer Engineering, and the new Department of Mechanical Engineering.

The role serves as the primary front-facing representative, managing daily workflows, inquiries, schedules, and routine administrative transactions to ensure smooth operations across the three disciplines.