Mechanical Engineering Administrative Specialist

Manhattan College; Northern, New York (KY, NY); Hybrid; USD 42,000 - 58,000; Full time

Job summary

Manhattan College seeks an organized Administrative Assistant for the Mechanical Engineering Department. The role provides high-level support to the Department Chair, faculty, staff, and students, coordinating calendars, meetings, budgets, and departmental communications.

The position entails maintaining records, assisting with ABET-related processes, and supporting labs, capstone projects, events, and recruitment activities.

Qualifications

• Assosiate degree or technical school with 3+ years of admin experience.
• Excellent written and verbal communication and interpersonal skills.
• Ability to manage multiple priorities with discretion and independence.
• Strong proficiency with Microsoft Office and university systems.
• Willingness to learn university tools like Banner, Coursedog, Moodle, Unimarket.

Responsibilities

• Serve as a primary point of contact for students, faculty, staff, and external partners; direct inquiries to appropriate resources.
• Provide administrative support to the Department Chair and faculty; manage calendars, meetings, room scheduling, and communications.
• Assist with ABET accreditation, program assessment, and data collection documentation.
• Support laboratories, senior design, seminars, events, and faculty/staff activities.
• Process purchase requisitions, invoices, travel arrangements, and budget tracking using Unimarket.

Skills

Written and verbal communication

Organizational skills

Time management

Microsoft Office proficiency

Adaptability to new digital tools

Education

Associate's degree or technical/vocational training

Bachelor's degree (preferred)

Tools

Microsoft Office

Banner

Coursedog

Moodle

Unimarket

Job description

Manhattan College seeks an organized Administrative Assistant for the Mechanical Engineering Department. The role provides high-level support to the Department Chair, faculty, staff, and students, coordinating calendars, meetings, budgets, and departmental communications.

The position entails maintaining records, assisting with ABET-related processes, and supporting labs, capstone projects, events, and recruitment activities.