Engineering Department Administrative Coordinator

Manhattan University; New York (NY); On-site; USD 48,000 - 70,000; Full time

Job summary

Manhattan University’s Mechanical Engineering Department seeks an organized Administrative Assistant to support the Chair, faculty, staff, and students. This in-person role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion.

You will handle calendars, meetings, and department events, assist with ABET activities, and manage departmental records and purchasing through university systems.

Qualifications

• Associate's degree or vocational/technical degree with minimum three years of admin experience.
• Strong written and verbal communication, interpersonal, customer-service, organizational and detail orientation.

Responsibilities

• Serve as primary contact for students, faculty, staff, visitors, and external partners; direct inquiries to resources and processes.
• Provide admin support to the Department Chair and faculty; coordinate calendars, meetings, room scheduling and minutes.
• Support ABET accreditation, program assessment, and data collection/archiving.
• Coordinate labs, senior design activities, seminars, advisory board meetings, student competitions, and department events.
• Handle purchase requisitions, invoices, reimbursements, travel arrangements, and budget tracking.
• Maintain inventories and coordinate facilities, textbooks, desk-copy, lab, and course-related requests.
• Assist with faculty advising, student records, syllabi, office hours and enrollment information.
• Support faculty searches, including applicant files, schedules, travel and accommodations, interview logistics, and appointment forms.
• Supervise student workers and graduate assistants; manage timesheets and related processes.
• Maintain organized electronic files using Banner, Moodle, Unimarket, and other university systems.
• Help maintain the department’s social media presence and promote events and achievements.
• Handle confidential information with discretion and provide general admin support.

Skills

Communication

Organization

Time management

Attention to detail

Customer service

Verbal communication

Education

Associate's degree

Bachelor's degree preferred

Tools

Banner

Coursedog

Moodle

Unimarket

Microsoft Office

Job description

Manhattan University’s Mechanical Engineering Department seeks an organized Administrative Assistant to support the Chair, faculty, staff, and students. This in-person role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion.

You will handle calendars, meetings, and department events, assist with ABET activities, and manage departmental records and purchasing through university systems.