Administrative Assistant

The Chronicle Of Higher Education, Inc.; Hampton (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Hampton University seeks a motivated Administrative Assistant in the Department of Economics, Finance, and Accounting. The role involves providing essential administrative support, greeting students, managing correspondence, and preparing purchase documents. Candidates should have a high school diploma or GED, proficiency in Microsoft Office, and strong communication skills. Ideal for those with 2-3 years of administrative experience. This position is key to maintaining organization within the department and ensuring effective communication.

Qualifications

• Minimum of 2-3 years of progressively responsible administrative experience.
• Demonstrated expert proficiency with Microsoft Office Suite.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Perform clerical duties including filing, scanning, and emailing.
• Greet students, visitors, and parents courteously and professionally.
• Manage day-to-day communications for the Division.

Skills

Proficiency in Microsoft Office Suite

Effective communication skills

Organizational skills

Interpersonal skills

Customer service skills

Education

High school diploma or GED

Associate's degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

DocuSign

Job description

Hampton University seeks a motivated individual to fill the position of Administrative Assistant in the Department of Economics, Finance, and Accounting. The successful candidate will provide essential administrative and clerical support. Key responsibilities include greeting students, management of correspondence, in addition to other administrative tasks. The ideal candidate should possess professional and customer service skills. This position plays a vital role in maintaining organization and communication within the department.

Examples of Duties

• Perform clerical duties to include, but not limited to filing, scanning, copying, emailing, etc.
• Greet students, visitors, and parents courteously and professionally.
• Prepare purchase requisition and reimbursement documents.
• Order office supplies and equipment.
• Set up and coordinate meetings.
• Make travel arrangements.
• Manage day-to-day communications for the Division.
• Compose letters and memorandums.
• Manage correspondence with students, parents, and other constituents.
• Assist with maintenance of office equipment such as copiers, printers, shredders, etc.
• Type reports and other documents as needed.
• Assist with maintaining office records.
• Assist with copying and/or delivering documents to Office Services for printing.
• Assist in the coordination and preparation of departmental meetings
• Collects, organizes, and distributes department related communications and materials.
• All other duties as assigned by the supervisor.

Typical Qualifications

• Must have a high school diploma or GED and previous professional experience.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Must have effective communication and organizational skills.
• Ability to work independently as well as within a team.
• Strong sense of ownership over assigned tasks.
• Possess strong interpersonal skills.
• Provide services and accurate information in a courteous and timely manner.

Supplemental Information

• Education and Experience:High school diploma or GED required; an associate’s degree in business administration or a related field is preferred. A minimum of 2-3 years of progressively responsible administrative or clerical experience, ideally in an academic or university setting.
• Technical Proficiency:Demonstrated expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), DocuSign and general computer applications. Ability to quickly learn and adapt to new software and university systems relevant to administrative tasks.
• Communication Skills:Excellent verbal and written communication skills, including strong grammar, spelling, and punctuation. Ability to compose, edit, and proofread professional correspondence, reports, and other documents accurately and clearly.
• Organizational and Time Management Skills: Exceptional organizational skills, meticulous attention to detail, and proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Confidentiality:Proven ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Interpersonal and Customer Service Skills, Work Ethic & Autonomy & Teamwork