Professional Assistant and Event Coordinator

University of Colorado Boulder; Boulder (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Colorado Boulder’s Department of Civil, Environmental and Architectural Engineering seeks a Professional Assistant to provide administrative support to the Department Chair and Associate Chairs, with a focus on scheduling, event coordination, and student-facing activities. The role will draft Chair communications, manage calendars, and serve as a back-up for office operations.

Key duties include coordinating departmental meetings and events, ensuring timely dissemination of

Qualifications

• Experience in providing administrative support in a professional setting.
• Ability to manage calendars and scheduling for executives.
• Strong written communication for drafting newsletters and reports.
• Familiarity with policy review and dissemination to staff.

Responsibilities

• Provide administrative support to the Chair and Associate Chairs.
• Manage scheduling requests for the Department Chair.
• Draft Chair communications, newsletters, and reports.
• Coordinate department meetings, events, and activities.

Skills

Administrative support

Scheduling

Draft correspondence

Event coordination

Job description

Job Summary

The Professional Assistant will serve as administrative supportwithin the Department of Civil, Environmental & ArchitecturalEngineering, with a primary focus on supporting the departmentChair and Associate Chairs, as well as events and some studentfacing activities. This role will provide administrative andscheduling support for the Chair and Associate Chairs. TheProfessional Assistant will also take the lead in planning andcoordinating departmental meetings, events and activities.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Department of Civil, Environmental and ArchitecturalEngineering's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, chipping in to technological advances that benefit humankind while enhancing the earth’s physical and biological resources. CEAE cultivates an environment of inclusivity and celebrates the growing diversity of our student body, as well as faculty and staff populations. We are committed to encouraging inclusive excellence and have adopted priorities to guide our values and practices.

What Your Key Responsibilities Will Be

Administrative Support:

• Acts as the back-up for the Coordinator of Office Operationswhen necessary.
• Manages the scheduling for the department Chair. This includes student and faculty requests to meet with the Chair.
• Drafts Chair correspondence, including, but not limited to, newsletters, reports, and other correspondence as needed. Gathers necessary information for these communications.
• Reviews department policy as needed, and informs Chair, faculty, and staff of specific policies that are in place when