Engineering Administrative Assistant — Fast-Paced Firm

Stonefield Engineering & Design; New York (NY); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health plans

Wellness program

Fitness membership

Pet insurance

401(k) plan

Company match

Referral bonus

Generous PTO

Company events

Job summary

Stonefield Engineering & Design is seeking an Administrative Assistant in New York, NY, to join a fast-paced engineering firm. You will support administration, accounting, HR tasks, and daily office operations while ensuring professional client interactions.

The role requires 1-3 years of experience and a Bachelor's degree, with strong MS Word/Outlook/Excel/PowerPoint skills, organizational ability, and diplomacy. Full-time with competitive benefits is offered.

Qualifications

• Bachelor's degree preferred; 1-3 years of administrative experience.
• Proficient in Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong organizational and interpersonal skills.
• Ability to manage multiple deadlines and priorities.
• Experience supporting a high-profile environment with tact.

Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors.
• Welcome visitors, recruits, and clients to the office.
• Collaborate with team members and maintain office efficiency.
• Prepare correspondence and reports including memos and technical documents.
• Assist with billing administration and HR tasks.
• Coordinate meetings and manage spreadsheets and reports.

Skills

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Organizational skills

Interpersonal skills

Multitasking

Deadline management

Tact & diplomacy

Communication

Education

Bachelor's degree

Tools

Electronic communications tools

Job description

Stonefield Engineering & Design is seeking an Administrative Assistant in New York, NY, to join a fast-paced engineering firm. You will support administration, accounting, HR tasks, and daily office operations while ensuring professional client interactions.

The role requires 1-3 years of experience and a Bachelor's degree, with strong MS Word/Outlook/Excel/PowerPoint skills, organizational ability, and diplomacy. Full-time with competitive benefits is offered.