Engineering Admin Assistant — Fast-Paced, Client-Focused

Stonefield Engineering and Design; City of Saratoga Springs (NY); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health plans

Wellness program

Fitness membership

Pet insurance

401(k) plan

Company match

Referral bonus

PTO

Company events

Job summary

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm in New York, seeks an administrative assistant to thrive in a fast-paced environment. You will handle front-office duties, client and vendor communications, and support ongoing projects.

Ideal candidates have a Bachelor's degree (preferred) and 1–3 years of administrative experience, plus strong MS Word, Outlook, Excel, and PowerPoint skills.

Qualifications

• Bachelor's degree preferred; 1-3 years of administrative experience preferred.
• Strong computer skills including Word, Outlook, Excel, and PowerPoint.
• Proven ability to manage multiple deadlines and priorities with tact and diplomacy.

Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
• Welcome/receive visitors, recruits, and clients upon arrival at the office.
• Work collaboratively and cooperatively with various team members.
• Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
• Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
• Receive and file incoming letters, documents and e-mail correspondence. Assist with billing administration and human resource tasks.
• Provide a wide range of administrative support services including scheduling meetings, researching, organizing office resources, and managing spreadsheets and documents.

Skills

MS Word

MS Outlook

Excel

PowerPoint

Organizational skills

Interpersonal skills

Multi-tasking

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm in New York, seeks an administrative assistant to thrive in a fast-paced environment. You will handle front-office duties, client and vendor communications, and support ongoing projects.

Ideal candidates have a Bachelor's degree (preferred) and 1–3 years of administrative experience, plus strong MS Word, Outlook, Excel, and PowerPoint skills.