Administrative Assistant for Fast-Paced Engineering Firm

Stonefield-Engineering-; New York (NY); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Fitness membership

Pet insurance

401(k) plan

Employer match

Referral bonus

Paid time off

Company events

Job summary

Stonefield Engineering & Design, a growing full-service engineering and consulting firm, is seeking an Administrative Assistant to join our Administration/Operations team in New York, NY. The role supports client interactions, visit coordination, and day-to-day office operations in a fast-paced environment.

Ideal candidates have a Bachelor's degree (preferred) and 1–3 years of administrative experience, with strong MS Office skills, excellent organization, and the ability to manage multiple

Qualifications

• Bachelor's degree preferred; 1-3 years of administrative experience.
• Proficient in Word, Outlook, Excel, and PowerPoint.
• Strong organizational, problem-solving, and interpersonal skills.
• Ability to work under deadlines with tact and diplomacy.
• Willingness to work in a fast-paced environment.

Responsibilities

• Serve as a key point of contact for clients, agencies and subcontractors.
• Welcome visitors, recruits, and clients upon arrival at the office.
• Work collaboratively with various team members.
• Maintain office efficiency and manage supplies/equipment.
• Prepare memos, letters, and technical documents.
• Assist with billing and human resources tasks.
• Coordinate meetings and manage multiple deadlines and priorities.

Skills

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Organizational skills

Interpersonal skills

Problem solving

Education

Bachelor's degree preferred

Job description

Stonefield Engineering & Design, a growing full-service engineering and consulting firm, is seeking an Administrative Assistant to join our Administration/Operations team in New York, NY. The role supports client interactions, visit coordination, and day-to-day office operations in a fast-paced environment.

Ideal candidates have a Bachelor's degree (preferred) and 1–3 years of administrative experience, with strong MS Office skills, excellent organization, and the ability to manage multiple