Administrative Assistant Position with a Fast-Paced Firm

Stonefield Engineering and Design; Tampa (FL); On-site; USD 63,039,000 - 91,693,000; Full time

Benefits offered by this job

Health plans

Wellness program

Fitness membership

Pet insurance

401(k) & Roth retirement plans

Company match

Referral bonus program

Generous PTO

Job summary

Stonefield Engineering & Design, a full-service engineering and consulting firm in Tampa, seeks an Administrative Assistant to support Administration/Operations. The candidate will manage front-office duties, prepare correspondence, assist with billing and HR tasks, and coordinate meetings in a fast-paced environment.

The role requires a Bachelor's degree preferably and 1–3 years of administrative experience, strong MS Office skills, and the ability to handle multiple deadlines with diplomacy

Qualifications

• Bachelor's degree preferred; 1–3 years of administrative experience preferred.

Responsibilities

• Serve as main client and vendor contact in a professional manner.
• Welcome visitors and clients to the office.
• Coordinate meetings and manage office resources.
• Assist with billing administration and HR tasks.
• Prepare and file correspondence and reports; maintain documentation.
• Maintain office equipment and supplies to support productivity.

Skills

Organizational skills

Communication skills

Problem solving

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Job description

Administrative Assistant Position with a Fast-Paced Firm

Department: Administration/Operations

Employment Type: Full Time

Location: Tampa, FL

Compensation: $22.00 - $32.00 / hour

Description

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.

Key Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
• Welcome/receive visitors, recruits, and clients upon arrival at the office.
• Work collaboratively and cooperatively with various team members.
• Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
• Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
• Receive and file incoming letters, documents and e-mail correspondence.
• Assist with billing administration and human resource tasks.
• In addition, provide a wide range of administrative support services including but not limited to schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of various spreadsheets, documents, and reports.

Skills, Knowledge and Expertise

Bachelor's degree preferred; 1-3 years of administrative experience preferred. Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools; organizational skills required; proven problem solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy; attention to detail; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse client types; flexibility, adaptability and ability to work in a changing environment required. Overtime evening work related to special events and submission deadlines would be required.

Benefits

At Stonefield, we believe that our people are our greatest asset. That's why we've built a comprehensive benefits package designed to support your health, well-being, financial future, and overall happiness - both inside and outside of work.

Health & Wellness

• Robust Health Plans: Comprehensive medical, dental, and vision coverage options to fit your needs.
• Wellness Program: Resources and support to help you prioritize your mental, physical, and emotional health.
• Fitness Membership: Company-sponsored fitness memberships to keep you active and energized.
• Pet Insurance: Options to keep your furry family members protected.

Financial Growth

• 401(k) & Roth Retirement Plans: Save for your future with pre-tax and post-tax options.
• Company Match: Stonefield contributes alongside you to grow your retirement savings faster.
• Generous Referral Bonus Program: Earn big when you help us grow our team with talented people.

Time Off & Events

• Generous PTO Policy: Ample paid time off so you can rest, recharge, and enjoy life outside of work.
• Paid Company Events: From ski trips to summer parties, holiday celebrations, and more—we value time spent together as a team.

And More

We're always looking for ways to expand and enhance our benefits, ensuring Stonefield remains a place where people can thrive personally and professionally.