Administrative Assistant Position with a Fast-Paced Firm

Stonefield Engineering & Design; New York (NY); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health plans

Wellness program

Fitness membership

Pet insurance

401(k) plan

Company match

Referral bonus

Generous PTO

Company events

Job summary

Stonefield Engineering & Design is seeking an Administrative Assistant in New York, NY, to join a fast-paced engineering firm. You will support administration, accounting, HR tasks, and daily office operations while ensuring professional client interactions.

The role requires 1-3 years of experience and a Bachelor's degree, with strong MS Word/Outlook/Excel/PowerPoint skills, organizational ability, and diplomacy. Full-time with competitive benefits is offered.

Qualifications

• Bachelor's degree preferred; 1-3 years of administrative experience.
• Proficient in Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong organizational and interpersonal skills.
• Ability to manage multiple deadlines and priorities.
• Experience supporting a high-profile environment with tact.

Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors.
• Welcome visitors, recruits, and clients to the office.
• Collaborate with team members and maintain office efficiency.
• Prepare correspondence and reports including memos and technical documents.
• Assist with billing administration and HR tasks.
• Coordinate meetings and manage spreadsheets and reports.

Skills

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Organizational skills

Interpersonal skills

Multitasking

Deadline management

Tact & diplomacy

Communication

Education

Bachelor's degree

Tools

Electronic communications tools

Job description

Administrative Assistant Position with a Fast-Paced Firm

Department: Administration/Operations

Employment Type: Full Time

Location: New York, NY

Compensation: $22.00 - $32.00 / hour

Description

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.

Key Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
• Welcome/receive visitors, recruits, and clients upon arrival at the office.
• Work collaboratively and cooperatively with various team members.
• Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
• Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
• Receive and file incoming letters, documents and e-mail correspondence.Assist with billing administration and human resource tasks.
• In addition, provide a wide range of administrative support services including but not limited to schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of various spreadsheets, documents, and reports.

Skills, Knowledge and Expertise

Bachelor's degree preferred; 1-3 years of administrative experience preferred. Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools; organizational skills required; proven problem solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy; attention to detail; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse client types; flexibility, adaptability and ability to work in a changing environment required. Overtime evening work related to special events and submission deadlines would be required.

Benefits

At Stonefield, we believe that our people are our greatest asset. That's why we've built a comprehensive benefits package designed to support your health, well-being, financial future, and overall happiness - both inside and outside of work.

Health & Wellness

• Robust Health Plans: Comprehensive medical, dental, and vision coverage options to fit your needs.
• Wellness Program: Resources and support to help you prioritize your mental, physical, and emotional health.
• Fitness Membership: Company-sponsored fitness memberships to keep you active and energized.
• Pet Insurance: Options to keep your furry family members protected.

Financial Growth

• 401(k) & Roth Retirement Plans: Save for your future with pre-tax and post-tax options.
• Company Match: Stonefield contributes alongside you to grow your retirement savings faster.
• Generous Referral Bonus Program: Earn big when you help us grow our team with talented people.

Time Off & Events

• Generous PTO Policy: Ample paid time off so you can rest, recharge, and enjoy life outside of work.
• Paid Company Events: From ski trips to summer parties, holiday celebrations, and more - we value time spent together as a team.

And More

We're always looking for ways to expand and enhance our benefits, ensuring Stonefield remains a place where people can thrive personally and professionally.