Engineering Admin & Operations Lead — Hybrid Role

EY; Grand Rapids (MI); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Total Rewards package

Generous PTO policy

Job summary

EY is seeking an Engineering Administrator to act as the operational backbone of a fast-moving engineering team. This role focuses on eliminating friction for engineers by managing licenses, hardware, vendors, and administrative workflows.

Ideal candidates are proactive, detail-oriented, and possess strong organizational and cross-functional collaboration skills. Hybrid work is supported within a flexible, inclusive culture of global teams.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative/operations/procurement role, preferably supporting technical teams.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills with a professional approach.
• Self-starter who can own tasks end-to-end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning.
• Maintain hardware and asset inventory: tracking equipment assignments and repairs.
• Administer access and account requests: submitting and tracking approvals across systems.
• Keep team documentation and records organized: trackers, shared drives, SOPs, distribution lists.
• Support compliance and audit readiness: licensing, procurement, asset records, and internal reporting.
• Serve as a central point of coordination: routing requests and resolving day-to-day issues.

Skills

Organizational skills

Attention to detail

Proactive

Communication

Cross-functional coordination

Budget awareness

Microsoft 365 proficiency

Adaptability

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to act as the operational backbone of a fast-moving engineering team. This role focuses on eliminating friction for engineers by managing licenses, hardware, vendors, and administrative workflows.

Ideal candidates are proactive, detail-oriented, and possess strong organizational and cross-functional collaboration skills. Hybrid work is supported within a flexible, inclusive culture of global teams.