Engineering Admin & Operations Lead

EY; Hoboken (NJ); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

401(k) retirement plan

Paid time off

Job summary

EY seeks an Engineering Administrator to act as the operational backbone of a fast-moving engineering org. This role removes friction, coordinates across functions, and handles recurring admin tasks to keep the team productive and compliant.

The position focuses on licensing, procurement, budgets, onboarding, and asset management, with a hybrid work model and broad cross-team responsibilities.

Qualifications

• Bachelor’s degree in a related field.
• 3+ years in administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and liaising with engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, SOPs, and other reference materials.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable, and assisting with periodic reviews.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Budget & contracts

Microsoft 365

Education

Bachelor's Degree

Tools

MS 365

SharePoint

Outlook

Excel

Job description

EY seeks an Engineering Administrator to act as the operational backbone of a fast-moving engineering org. This role removes friction, coordinates across functions, and handles recurring admin tasks to keep the team productive and compliant.

The position focuses on licensing, procurement, budgets, onboarding, and asset management, with a hybrid work model and broad cross-team responsibilities.