Hybrid Engineering Operations Administrator

EY; San Jose (CA); On-site; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical coverage

401(k)

Paid time off

Job summary

EY seeks an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. You’ll own licensing, tooling provisioning, vendor coordination, and day-to-day administrative tasks to keep the team productive and compliant.

Ideal candidate is proactive, detail-oriented, and excels at organizing complex workflows across procurement, IT, finance, and HR. This role supports a hybrid model and broad exposure to tech operations.

Qualifications

• Bachelor’s degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Proven ability to track and manage multiple workstreams with a high degree of accuracy.
• Excellent interpersonal and communication skills with a professional, approachable manner.
• Self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact as primary liaison for tooling and services.
• Handle procurement and purchasing: raising purchase requests, tracking approvals, reconciling invoices, and following through to delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets and maintaining records.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, provisioning, and deprovisioning.
• Maintain hardware and asset inventory: tracking equipment, repairs, replacements, and records.
• Administer access and account requests: submitting, tracking, and approvals across systems and tools; keep shared records current.
• Keep team documentation organized: trackers, lists, shared drives, SOPs, and reference materials.
• Support compliance and audit readiness: licensing, procurement, asset records, and internal reporting.
• Serve as central point of coordination: route requests and proactively resolve operational issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication

Cross-functional coordination

Microsoft 365 proficiency

Education

Bachelor's degree in related field

Tools

Microsoft 365

SharePoint

Outlook

Excel

Word

ServiceNow

Jira

Job description

EY seeks an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. You’ll own licensing, tooling provisioning, vendor coordination, and day-to-day administrative tasks to keep the team productive and compliant.

Ideal candidate is proactive, detail-oriented, and excels at organizing complex workflows across procurement, IT, finance, and HR. This role supports a hybrid model and broad exposure to tech operations.