Engineering Admin & Operations Lead

EY; Stamford (CT); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Flexible vacation policy

Medical and dental coverage

Pension and 401(k) plans

Paid time off

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated administrative and operations role removes friction for the team, coordinating across functions and handling recurring tasks to keep the group productive.

Your focus is on licenses, procurement, budgets, onboarding/offboarding, and governance, acting as the central point of coordination for day-to-day operational needs in a hybrid environment.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines with accuracy.
• Excellent interpersonal and communication skills, with a professional demeanor.
• Self-starter mindset with the reliability to own tasks end to end.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact; liaison for tooling and services.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets; maintain records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, tool provisioning; deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment, repairs, replacements, and records.
• Administer access and account requests: submitting and tracking approvals; keep shared access records current.
• Keep team documentation organized: trackers, distribution lists, shared drives, SOPs, reference materials.
• Support compliance and audit readiness: keeping licensing, procurement, asset records retrievable and up-to-date.
• Serve as a central point of coordination: fielding questions, routing requests, proactively resolving issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Microsoft 365 proficiency

Jira knowledge

ServiceNow familiarity

Education

Bachelor’s degree

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated administrative and operations role removes friction for the team, coordinating across functions and handling recurring tasks to keep the group productive.

Your focus is on licenses, procurement, budgets, onboarding/offboarding, and governance, acting as the central point of coordination for day-to-day operational needs in a hybrid environment.