Engineering Operations Coordinator - Hybrid

Ernst & Young Oman; Indianapolis (IN); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Total Rewards package

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated role focuses on removing friction, coordinating across functions, and handling administrative tasks that keep the team productive and compliant.

Ideal candidates are proactive, detail-oriented and skilled in managing licenses, procurement, budgets, onboarding, and tool provisioning.

Qualifications

• Bachelor's degree in a related field.
• 3+ years in administrative, operations, procurement, or coordination roles.
• Experience managing recurring processes (renewals, procurement, budgets, vendor coordination).
• Proficient with Microsoft 365 tools and office productivity suites.
• Strong multi-tasking and deadline management with high accuracy.
• Excellent interpersonal and professional communication.
• A self-starter mindset with end-to-end task ownership.

Responsibilities

• Own software license lifecycle including procurement, renewal, tracking, reallocations, and retirement.
• Manage vendor and supplier relationships; coordinate quotes, contracts, and renewals.
• Handle procurement/purchasing; raise requests, track approvals, reconcile invoices.
• Monitor and report on operating budgets for tooling and licensing.
• Coordinate onboarding/offboarding, accounts, hardware, and tool provisioning.
• Maintain hardware/asset inventory and records of equipment assignments.
• Administer access requests and keep shared records current.
• Keep team documentation organized; trackers, drives, SOPs, distribution lists.
• Support compliance and audit readiness with accurate licensing and asset records.
• Serve as central point of operational coordination and issue resolution.

Skills

Highly organized

Attention to detail

Proactive mindset

Clear communication

Cross-functional coordination

Budget and contract awareness

Microsoft 365 proficiency

Administrative tooling

Education

Bachelor's Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated role focuses on removing friction, coordinating across functions, and handling administrative tasks that keep the team productive and compliant.

Ideal candidates are proactive, detail-oriented and skilled in managing licenses, procurement, budgets, onboarding, and tool provisioning.